Executive Assistant & Office Supervisor to the Dean

The University of Alabama; Tuscaloosa (AL); On-site; USD 29,000 - 37,000; Full time

Job summary

The University of Alabama in Tuscaloosa seeks an Executive Assistant I to provide administrative support for a Dean or senior administrator, handling complex tasks and serving as liaison between the executive and staff.

The role manages the executive’s office, drafts communications, oversees files and records, supervises office staff, and contributes to special projects as needed. Schedule: Mon–Fri 8:00am–5:00pm. Pay range: $21.25–$26.59 hourly.

Qualifications

• High school diploma or GED plus 5 years admin experience; OR an associate’s degree with 3 years; OR a bachelor’s degree with 1 year of admin experience.
• Proficient in Microsoft Office; ability to prepare travel budgets; strong written and verbal communication; takes initiative; maintains confidentiality.
• Ability to maintain confidentiality and provide excellent customer service.

Responsibilities

• Provide administrative support for a Dean or senior administrator; handle complex and non-routine tasks.
• Act as liaison between the executive and their office; draft and send communications on the executive’s behalf.
• Manage the executive’s office; supervise office staff; oversee files, records, and reports.
• Oversee and work on special projects.

Skills

Microsoft Office

Travel budgets

Written & verbal communication

Initiative

Collegial

Confidentiality

Customer service

Education

High school diploma or GED

Associate’s degree

Bachelor’s degree

Job description

The University of Alabama in Tuscaloosa seeks an Executive Assistant I to provide administrative support for a Dean or senior administrator, handling complex tasks and serving as liaison between the executive and staff.

The role manages the executive’s office, drafts communications, oversees files and records, supervises office staff, and contributes to special projects as needed. Schedule: Mon–Fri 8:00am–5:00pm. Pay range: $21.25–$26.59 hourly.