Executive Assistant I - 530613

The University of Alabama; Tuscaloosa (AL); On-site; USD 29,000 - 37,000; Full time

Job summary

The University of Alabama in Tuscaloosa seeks an Executive Assistant I to provide administrative support for a Dean or senior administrator, handling complex tasks and serving as liaison between the executive and staff.

The role manages the executive’s office, drafts communications, oversees files and records, supervises office staff, and contributes to special projects as needed. Schedule: Mon–Fri 8:00am–5:00pm. Pay range: $21.25–$26.59 hourly.

Qualifications

• High school diploma or GED plus 5 years admin experience; OR an associate’s degree with 3 years; OR a bachelor’s degree with 1 year of admin experience.
• Proficient in Microsoft Office; ability to prepare travel budgets; strong written and verbal communication; takes initiative; maintains confidentiality.
• Ability to maintain confidentiality and provide excellent customer service.

Responsibilities

• Provide administrative support for a Dean or senior administrator; handle complex and non-routine tasks.
• Act as liaison between the executive and their office; draft and send communications on the executive’s behalf.
• Manage the executive’s office; supervise office staff; oversee files, records, and reports.
• Oversee and work on special projects.

Skills

Microsoft Office

Travel budgets

Written & verbal communication

Initiative

Collegial

Confidentiality

Customer service

Education

High school diploma or GED

Associate’s degree

Bachelor’s degree

Job description

Pay Grade/Pay Range:Minimum: $21.25 - Midpoint: $26.59 (Hourly N6)

Department/Organization:224102 - Social Work

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Executive Assistant I provides administrative support for a Dean, Assistant/Associate Vice President, or position of comparable size, scope, and complexity. Performs complex and non-routine administrative tasks. Acts as liaison of the executive and their office. Drafts and sends communications on executive’s behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files, records, and reports. Oversee and works on special projects.

Required Minimum Qualifications:High school diploma or GED and five (5) years of administrative experience; OR associate’s degree and three (3) years of administrative experience; OR bachelor's degree and one (1) year of administrative experience.

Skills and Knowledge:Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, etc.). Ability to prepare travel budgets. Great communication skills, both written and verbal. Takes initiative. Collegial. Ability to maintain confidentiality. Great customer service skills.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.