Dean’s Office Executive Assistant & Operations Lead

University of North Alabama; Florence (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

University of North Alabama in Florence, AL seeks an administrative assistant to the dean and office manager to keep the college’s operations running smoothly. You will handle front office tasks, manage calendars, coordinate meetings, and assist students, faculty, staff, and the public through phone, email, and in-person interactions.

The role requires strong organizational and communication skills, supervisory capabilities, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma/equivalent is required.
• Bachelor's degree is preferred.
• Five years of related experience is required.

Responsibilities

• Provide administrative support for the college's administrative, main office and staff.
• Manage front office, including screening calls and assisting visitors.
• Coordinate dean’s and associate deans’ activities, scheduling appointments and calendars.
• Schedule chairs’ meetings, prepare minutes and distribute; attend and transcribe notes as needed.
• Prepare materials for college curriculum committees and distribute communications.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Attention to detail

Problem solving

Supervisory skills

Education

High school diploma

Bachelor's degree

Job description

University of North Alabama in Florence, AL seeks an administrative assistant to the dean and office manager to keep the college’s operations running smoothly. You will handle front office tasks, manage calendars, coordinate meetings, and assist students, faculty, staff, and the public through phone, email, and in-person interactions.

The role requires strong organizational and communication skills, supervisory capabilities, and the ability to multitask in a fast-paced environment.