Executive Assistant & Office Operations Partner to COO

Ultimate Staffing Services; Minnetonka (MN); On-site; USD 55,000 - 65,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Company holidays

401(k) with company match

Job summary

Ultimate Staffing Services is seeking an Executive Assistant / Office Administrator to support executive leadership and ensure the smooth day-to-day operation of the office. The role is onsite in Minnetonka and reports to the COO and company owners.

This position provides direct support to the COO and owners while coordinating with sales, finance, legal, operations, HR, and vendor management. Salary ranges from $55,000 to $65,000 per year with benefits and a contract-to-hire path.

Qualifications

• 3+ years of Administrative Assistant or Executive Assistant experience.
• Experience supporting executive leadership is required.
• Strong organizational, time management, and prioritization skills.
• Advanced proficiency with Microsoft Office Suite.
• Ability to manage multiple deadlines and confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executives.
• Prepare agendas, materials, and follow-up notes.
• Draft and format correspondence, reports, and presentations.
• Coordinate office operations, supplies, and vendor relationships.
• Plan internal meetings and events, and arrange travel when needed.
• Serve as liaison across departments and with external partners.

Skills

3+ years administrative experience

Executive support

Calendar management

Event planning

Microsoft Office

Tools

Microsoft Office Suite

Job description

Ultimate Staffing Services is seeking an Executive Assistant / Office Administrator to support executive leadership and ensure the smooth day-to-day operation of the office. The role is onsite in Minnetonka and reports to the COO and company owners.

This position provides direct support to the COO and owners while coordinating with sales, finance, legal, operations, HR, and vendor management. Salary ranges from $55,000 to $65,000 per year with benefits and a contract-to-hire path.