Executive Assistant to COO, Provider Ops | Hybrid

UnitedHealth Group; Minnetonka (MN); Hybrid; Confidential; Full time

Benefits offered by this job

Comprehensive benefits package

Equity stock purchase

401k contribution

Job summary

UnitedHealthcare is seeking an Executive Assistant to support the COO Provider Operations in Minnetonka, MN. The role blends high-level administrative support with strategic calendar management, travel planning, and confidential communications in a fast-paced enterprise.

You will partner with senior leaders, coordinate cross-team initiatives, prepare materials for meetings, and enable efficient operations across the enterprise.

Qualifications

• 5+ years of executive-level administrative support for senior leaders (VPs and above) within a large organization.
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools.
• Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently.
• Proven experience handling highly confidential information with discretion, tact, and professionalism.
• Solid executive presence and emotional intelligence with the ability to interact confidently with senior executives and external partners.
• Resides within reasonable commuting distance to Minnetonka, MN office; willing to work onsite four days per week.
• Willing and able to travel up to 10% depending on business need.

Responsibilities

• Provide primary executive support to the Operations & Experience COO Provider Operations and team, including calendar management, meeting coordination, travel arrangements, and expense management.
• Anticipate needs and triage requests to accelerate effective decision-making.
• Coordinate with the O&E executive leadership team and other assistants across the enterprise.
• Perform BSL duties for Provider Operations team.
• Prepare materials for executive meetings, board interactions, and external engagements.
• Ensure meeting logistics, technology, and resources for in-person, hybrid, and virtual meetings.
• Act as a gatekeeper for the COO's office and triage requests with sound judgment.
• Attend meetings to capture notes, decisions, and action items, and follow up.
• Prepare presentations, correspondence, reports, and briefing materials using Microsoft Office tools.
• Support enterprise initiatives and special projects across business priorities.
• Coordinate executive travel, expense management, and logistics with accuracy and discretion.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Stakeholder management

AI tools (Copilot)

Hybrid work coordination

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Teams

SharePoint

Job description

UnitedHealthcare is seeking an Executive Assistant to support the COO Provider Operations in Minnetonka, MN. The role blends high-level administrative support with strategic calendar management, travel planning, and confidential communications in a fast-paced enterprise.

You will partner with senior leaders, coordinate cross-team initiatives, prepare materials for meetings, and enable efficient operations across the enterprise.