Executive Assistant & Office Operations Leader

HepQuant, LLC; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability

AD&D Insurance

Life Insurance

401(k) with company match

Profit sharing

Job summary

HepQuant, LLC, is seeking an Executive Assistant & Office Manager to be the trusted partner to our leadership and the engine keeping our Denver headquarters organized and efficient. You'll anticipate needs, streamline operations, and support the executive team across schedules, meetings, travel, and office services, while fostering a professional, welcoming workplace culture.

Working closely with IT, facilities, and HR, you’ll ensure smooth onboarding, vendor management, and a proactive approach

Qualifications

• Bachelor's degree or equivalent professional experience.
• Five+ years of executive administrative experience.
• 1+ year of office or facilities management experience.
• Experience supporting senior executives across locations/time zones.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, proofreading, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with accuracy and professionalism.
• Discretion and handling of confidential information.
• Adaptive, collaborative, and change-ready.
• Self-motivated with ownership, initiative, and accountability.

Responsibilities

• Manage complex calendars for C-suite executives.
• Prepare polished presentations, reports, and documents.
• Conduct research and compile data for decisions.
• Prepare and reconcile executive expense reports.
• Handle confidential information professionally.
• Coordinate Board of Directors meetings and materials.
• Oversee office and facilities operations and vendor relationships.
• Assist IT to prepare workstations and onboarding.
• Foster a welcoming headquarters environment.
• Support employee experience and event planning as needed.

Skills

Executive administration

Office management

Multi-tasking

Microsoft Office

Communication

Discretion

Organization

Relationship building

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

HepQuant, LLC, is seeking an Executive Assistant & Office Manager to be the trusted partner to our leadership and the engine keeping our Denver headquarters organized and efficient. You'll anticipate needs, streamline operations, and support the executive team across schedules, meetings, travel, and office services, while fostering a professional, welcoming workplace culture.

Working closely with IT, facilities, and HR, you’ll ensure smooth onboarding, vendor management, and a proactive approach