Executive Assistant & Office Operations Lead

Flexential; Denver (CO); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, Telehealth, Dental and Vision

401(k)

Health Savings Accounts (HSA) and Flex

Life and AD&D

Short Term and Long-Term disability

Flex Paid Time Off (PTO)

Leave of Absence

Employee Assistance Program

Wellness Program

Rewards and Recognition Program

Job summary

Flexential in Denver seeks an Executive Assistant & Office Manager to provide comprehensive support to executive leaders, manage calendars, coordinate meetings and travel, and ensure a productive, welcoming office environment.

The role requires strong organization, proactive communication, discretion with confidential information, and the ability to handle multiple priorities while supporting workplace services and events.

Qualifications

• 3-5+ years of experience in an Executive Assistant, Office Manager, Administrative Business Partner, or related administrative support role.
• Experience supporting VP-level leaders in corporate, fast-paced environments.
• Ability to manage complex calendars, coordinate travel, and support executive-level meetings and events.
• Experience coordinating office operations, workplace services, facilities requests, vendor relationships, or onsite office support activities.
• Strong organizational, prioritization, and time management skills with exceptional attention to detail.
• Excellent written and verbal communication; professional interaction across all levels of the organization.
• Proficiency with Microsoft 365 apps; ServiceNow experience preferred.
• Ability to handle confidential information with discretion.
• Ability to provide onsite support for executive meetings and workplace operations as needed.

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting logistics across internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, accommodations, and travel documentation.
• Prepare and edit presentations, reports, correspondence, and other executive-facing materials with a high degree of accuracy and professionalism.
• Monitor and track action items, deliverables, and deadlines, ensuring timely follow-up and completion.
• Anticipate executive needs by proactively preparing meeting materials, briefing documents, and relevant background information.
• Serve as a trusted partner to leaders by helping prioritize commitments and optimize time management.
• Act as a primary point of contact for internal teams, external partners, and key stakeholders, ensuring professional and timely communication.
• Coordinate cross-functional meetings and activities, managing scheduling conflicts and logistical requirements.
• Support operational projects through research, information gathering, documentation, and coordination of deliverables.
• Maintain organized records, documents, and confidential information in accordance with company standards.
• Lead planning and logistics for meetings, leadership sessions, team events, and onsite activities.
• Develop agendas, assemble presentation materials, and distribute pre-read content to participants.
• Capture meeting outcomes, key decisions, and action items, ensuring follow-up and accountability.
• Coordinate meeting logistics including conference rooms, technology support, catering, and attendee communications.
• Handle highly confidential and sensitive business information with discretion, sound judgment, and professionalism.
• Demonstrate a high level of integrity in communications and interactions across the business.
• Represent leaders and the organization professionally while maintaining strong relationships across all levels.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

ServiceNow

Job description

Flexential in Denver seeks an Executive Assistant & Office Manager to provide comprehensive support to executive leaders, manage calendars, coordinate meetings and travel, and ensure a productive, welcoming office environment.

The role requires strong organization, proactive communication, discretion with confidential information, and the ability to handle multiple priorities while supporting workplace services and events.