Executive Administrative Assistant/ Office Manager

HepQuant, LLC; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability

AD&D Insurance

Life Insurance

401(k) with company match

Profit sharing

Job summary

HepQuant, LLC, is seeking an Executive Assistant & Office Manager to be the trusted partner to our leadership and the engine keeping our Denver headquarters organized and efficient. You'll anticipate needs, streamline operations, and support the executive team across schedules, meetings, travel, and office services, while fostering a professional, welcoming workplace culture.

Working closely with IT, facilities, and HR, you’ll ensure smooth onboarding, vendor management, and a proactive approach

Qualifications

• Bachelor's degree or equivalent professional experience.
• Five+ years of executive administrative experience.
• 1+ year of office or facilities management experience.
• Experience supporting senior executives across locations/time zones.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, proofreading, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with accuracy and professionalism.
• Discretion and handling of confidential information.
• Adaptive, collaborative, and change-ready.
• Self-motivated with ownership, initiative, and accountability.

Responsibilities

• Manage complex calendars for C-suite executives.
• Prepare polished presentations, reports, and documents.
• Conduct research and compile data for decisions.
• Prepare and reconcile executive expense reports.
• Handle confidential information professionally.
• Coordinate Board of Directors meetings and materials.
• Oversee office and facilities operations and vendor relationships.
• Assist IT to prepare workstations and onboarding.
• Foster a welcoming headquarters environment.
• Support employee experience and event planning as needed.

Skills

Executive administration

Office management

Multi-tasking

Microsoft Office

Communication

Discretion

Organization

Relationship building

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

HepQuant is a clinical laboratory with headquarters in Denver and a CLIA lab in Aurora, Colorado. The HepQuant DuO Test is a Laboratory Developed Test (LDT) that enables healthcare providers to manage patients with liver diseases more effectively. It delivers information about liver cell function and portal-systemic shunting, attributes of liver disease that are associated with clinical outcomes. Results may be used by a physician in conjunction with clinical evaluation and other tests to aid in the decision to proceed with or defer invasive procedures, to monitor treatment response, or to predict disease progression and adverse outcomes, such as ascites, encephalopathy, and variceal bleeding.

About the Role

At HepQuant, our Executive Assistant & Office Manager is much more than an administrator—you are a trusted partner to our leadership team and the driving force behind an organized, welcoming, and highly efficient workplace.

In this high-impact role, you'll anticipate needs before they arise, remove obstacles so executives can focus on strategic priorities, and create an exceptional experience for employees, visitors, and business partners alike. You'll serve as the operational hub of our headquarters, collaborating across departments to keep the office running seamlessly while supporting key business initiatives.

This is an opportunity for someone who thrives on ownership, enjoys solving problems, and takes pride in creating order, efficiency, and a positive workplace culture.

What You'll Do

Executive Support

• Manage complex calendars and scheduling for C-suite executives.
• Prepare polished presentations, reports, correspondence, and other business documents using Microsoft Office and related applications.
• Conduct research, gather information, and compile data to support executive decision-making.
• Prepare and reconcile executive expense reports.
• Handle highly confidential information with professionalism and sound judgment.

Board & Meeting Coordination

• Coordinate all aspects of Board of Directors meetings, including agendas, meeting materials, travel arrangements, budgeting, logistics, and post-meeting follow-up.

Office & Facilities Management

• Serve as the primary point of contact for all facility operations, including vendor management, repairs, maintenance, service requests, and building communications.
• Partner with IT to ensure workstations, office technology, software access, and employee onboarding are fully prepared.
• Manage office and kitchen inventory, procurement, and vendor relationships to maintain a well-stocked and professional workplace.
• Continuously identify opportunities to improve office processes, workflows, and operational efficiency.
• Foster an organized, welcoming headquarters environment that reflects HepQuant's commitment to excellence.

Reception & Employee Experience

• Welcome visitors and provide a professional first impression of HepQuant.
• Answer and direct incoming phone calls and inquiries.
• Route mail, website inquiries, and other communications to the appropriate team members.
• Support a collaborative and positive office culture by assisting employees and helping create exceptional workplace experiences.

Additional Responsibilities and Support

• Partner with Sales department to schedule and coordinate meetings and catered lunches with healthcare providers offices in an economical fashion.
• Take ownership of projects and special assignments as needed.
• Contribute wherever necessary to ensure the success of the team and organization.

What We're Looking For

The ideal candidate is proactive, resourceful, highly organized, and enjoys working in a fast-paced environment where no two days are the same. You naturally anticipate needs, solve problems independently, and build strong relationships across all levels of an organization.

Qualifications

• Bachelor's degree or equivalent professional experience demonstrating continued career growth and achievement.
• Five or more years of executive administrative experience in a professional environment.
• One or more years of office or facilities management experience.
• Experience supporting senior executives across multiple locations or time zones.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational, proofreading, and attention-to-detail skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated discretion and ability to handle confidential information.
• Adaptable, collaborative, and comfortable navigating change.
• Self-motivated with a strong sense of ownership, initiative, and accountability.

Why You'll Love This Role

This position offers the opportunity to make a meaningful impact every day. You'll work alongside an innovative leadership team, contribute to a mission-driven organization, and play a vital role in helping HepQuant operate at its very best. If you enjoy bringing order to complexity, building strong relationships, and making things happen behind the scenes, we'd love to hear from you.

Work Environment & Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee must occasionally lift and/or move up to 25 pounds (lifting boxes, files, etc.) Specific vision abilities required by this job include close vision, color differentiation, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is required to sit, stand, walk, talk and hear. perception and ability to adjust focus. While performing the duties of this job, the employee is required to sit, stand, walk, talk and hear.

FSLA: Non-Exempt

Location: This position does is an IN-OFFICE role, Monday- Friday 8am-5pm. Please do not apply if you are looking for hybrid or remote work.

Medical, Dental, Vision, Short and Long-Term Disability and AD&D, Life Insurance, 401(k) with company match, profit sharing program.

HepQuant is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status.

HepQuant complies with all applicable national, state, and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for HepQuant in the U.S.