Executive Assistant & Office Operations Leader

Kintura; Cary (NC); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO

Medical/dental/vision insurance

Disability and life insurance

Flexible Spending Account

401k eligibility

Wellness Center access

Team Member Assistance Program

Faith-based environment

Team spirit and making a difference

Job summary

Glenaire in Cary, NC is seeking a Business Office Manager & Executive Assistant to support the Executive Director and leadership team. The role covers executive assistance, financial administration, donor relations, events, and office operations.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a mission-driven community.

Qualifications

• Associate or bachelor’s degree in business administration, management, or related field.
• 3–5 years of experience in executive assistance, office management, or a similar role.
• Strong written and verbal communication, organization, and time-management abilities.
• Ability to manage multiple priorities, deadlines, and projects.

Responsibilities

• Provide high-level administrative support to the Executive Director and leadership team.
• Manage calendars, appointments, meetings, travel arrangements, and competing priorities.
• Coordinate leadership schedules and ensure meetings and events are well planned and executed.
• Prepare reports, presentations, agendas, and other materials.
• Record and distribute meeting minutes for leadership and committee meetings.
• Handle confidential and sensitive information with discretion.
• Build connections with community partners and donors for events and engagement opportunities.
• Assist with donor relations, fundraising initiatives, and foundation activities.
• Manage office budgets, invoices, and vendor relationships.

Skills

Executive support

Calendar management

Communication

Time management

Budget awareness

Education

Associate or Bachelor's degree in business administration/related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Glenaire in Cary, NC is seeking a Business Office Manager & Executive Assistant to support the Executive Director and leadership team. The role covers executive assistance, financial administration, donor relations, events, and office operations.

The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a mission-driven community.