Executive Assistant & Office Operations Lead (Warehouse)

Vertiv; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Vertiv seeks an Office Manager / Executive Assistant to oversee daily administrative operations at the warehouse office and provide high-level support to site leadership. The role connects warehouse operations with corporate functions, vendors, customers, and employees in a fast-paced distribution environment.

Strong organization and confidentiality are essential. Responsibilities include managing calendars, travel, reports, and correspondence, plus overseeing facilities, budgeting, HR tasks,

Qualifications

• High school diploma or equivalent required.
• 3+ years of experience in office management, executive administration, or warehouse administration.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience working in a warehouse, distribution, manufacturing, or logistics environment preferred.

Responsibilities

• Provide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team.
• Manage calendars, schedules, appointments, and meeting coordination.
• Prepare reports, presentations, correspondence, and operational summaries.
• Coordinate travel arrangements, expense reports, and executive communications.
• Maintain confidential business and employee information.
• Oversee daily office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Ensure accurate filing and record-keeping systems for operational and compliance documents.
• Coordinate office maintenance and facility-related requests.
• Support budget tracking, invoice processing, and expense management.
• Coordinate employee engagement events, training sessions, and recognition programs.
• Assist with timekeeping, payroll submissions, and employee communications.
• Ensure compliance with company policies and labor regulations.
• Serve as a primary point of contact for visitors, vendors, and internal stakeholders.
• Coordinate meetings, town halls, and operational reviews.
• Prepare meeting agendas, take minutes, and track action items.
• Foster effective communication between warehouse operations and corporate departments.

Skills

Office management

Executive support

Time management

Multitasking

Communication skills

Confidentiality

Warehouse environment experience

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Vertiv seeks an Office Manager / Executive Assistant to oversee daily administrative operations at the warehouse office and provide high-level support to site leadership. The role connects warehouse operations with corporate functions, vendors, customers, and employees in a fast-paced distribution environment.

Strong organization and confidentiality are essential. Responsibilities include managing calendars, travel, reports, and correspondence, plus overseeing facilities, budgeting, HR tasks,