Office Manager

Vertiv; Austin (TX); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Vertiv is seeking an Office Manager / Executive Assistant to supervise daily administrative operations in the warehouse office and provide high-level support to site leadership. You will coordinate calendars, travel, reports, and meetings while liaising with vendors, customers, and employees.

The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced distribution setting. Experience in a warehouse or logistics environment is preferred.

Formación

• Must have strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Experience in a warehouse/distribution or manufacturing environment preferred.

Responsabilidades

• Provide comprehensive administrative support to site leadership and executives.
• Coordinate calendars, travel, reports, presentations, and meeting notes.
• Oversee daily office operations, vendor management, budgets, and expenses.
• Support HR tasks including timekeeping, payroll submissions, and employee communications.
• Foster clear communication between warehouse operations and corporate teams.

Conocimientos

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Discretion / confidentiality

Warehouse/logistics experience

Educación

High school diploma or equivalent

Herramientas

Microsoft Office Suite

Descripción del empleo

JOB DESCRIPTION

The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.

Position Summary

JOB DESCRIPTION

The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.

Responsibilities

Executive Support

• Provide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team.
• Manage calendars, schedules, appointments, and meeting coordination.
• Prepare reports, presentations, correspondence, and operational summaries.
• Coordinate travel arrangements, expense reports, and executive communications.
• Maintain confidential business and employee information.

Office Management

• Oversee daily office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Ensure accurate filing and record-keeping systems for operational and compliance documents.
• Coordinate office maintenance and facility-related requests.
• Support budget tracking, invoice processing, and expense management.

Human Resources & Employ

• Coordinate employee engagement events, training sessions, and recognition programs.
• Assist with timekeeping, payroll submissions, and employee communications.
• Ensure compliance with company policies and labor regulations.

Communication & Coordination

• Serve as a primary point of contact for visitors, vendors, and internal stakeholders.
• Coordinate meetings, town halls, and operational reviews.
• Prepare meeting agendas, take minutes, and track action items.
• Foster effective communication between warehouse operations and corporate departments.

Qualifications

• High school diploma or equivalent required
• 3+ years of experience in office management, executive administration, or warehouse administration.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience working in a warehouse, distribution, manufacturing, or logistics environment preferred.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS:

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development
• Promote Transparent & Open Communication

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

Vertiv is an Equal Opportunity/Affirmative Action employer.

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail].

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.