Executive Assistant

Hyperbolic; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Hyperbolic in San Francisco is seeking an Executive Assistant to support our CEO and keep the office running smoothly. This role blends executive support with office management and sits at the center of how the company operates day to day.

You will manage calendars, travel, investor meetings, events, and coordinate with partners. As we grow, you will help shape routines and systems to keep a fast-moving team organized, with Mandarin Chinese communication a key requirement.

Qualifications

• 3+ years of experience in executive assistance, office management, or a similar role.
• Excellent organizational, communication, and multitasking skills.
• Proactive, reliable, and detail-oriented.
• Comfortable working independently in a fast-paced environment.
• Proficiency with Google Workspace and Slack.
• Professional proficiency in Mandarin Chinese, spoken and written, and experience communicating via WeChat.

Responsibilities

• Manage executive calendars, meetings, and scheduling.
• Coordinate domestic and international travel.
• Organize investor meetings, conferences, and executive events.
• Assist with communications, meeting preparation, and follow-ups.
• Coordinate with Chinese-speaking partners and stakeholders via WeChat in Mandarin Chinese.
• Support leadership with administrative tasks and special projects.

Skills

Excellent organizational skills

Multitasking

Communication

Independent work

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Who We Are

Hyperbolic Labs is on a mission to democratize AI by breaking down the barriers to computing power with our Open-Access AI Cloud. By making better use of idle computing resources across the globe, we offer an innovative GPU marketplace and AI inference service that promise affordability and accessibility for all. As pioneers at the intersection of AI and open-source technology, we believe in an open future where AI innovation is limited only by imagination, not by access to resources. We're looking for forward-thinking individuals who share our passion for making AI universally accessible, secure, and affordable. Join us in building a platform that empowers innovators everywhere to turn their visionary AI projects into reality.

About the Role

Hyperbolic is seeking an Executive Assistant to support our CEO and keep our San Francisco office running smoothly. This role combines executive support with office management, and it sits at the center of how the company operates day to day.

You will manage executive calendars and travel, organize investor meetings and events, and coordinate with our partners and stakeholders. You will also own the office itself, from vendors and supplies to team events and new-hire setup. As we grow from about 30 people toward 70–100 over the next year, you will help build the routines and systems that keep a fast-moving team organized.

What You Will Do

Executive Support

• Manage executive calendars, meetings, and scheduling.

• Coordinate domestic and international travel.

• Organize investor meetings, conferences, and executive events.

• Assist with communications, meeting preparation, and follow-ups.

• Coordinate with Chinese-speaking partners and stakeholders via WeChat in Mandarin Chinese.

• Support leadership with administrative tasks and special projects.

Office Management

• Oversee daily office operations and maintain an organized, welcoming workspace.

• Manage office supplies, snacks, meals, and equipment.

• Coordinate with building management, vendors, and service providers.

• Organize team events, lunches, and company gatherings.

• Support employee onboarding and office setup.

• Handle office purchases, invoices, and general administrative needs.

Who You Are

• 3+ years of experience in executive assistance, office management, or a similar role.

• Excellent organizational, communication, and multitasking skills.

• Proactive, reliable, and detail-oriented.

• Comfortable working independently in a fast-paced environment.

• Proficiency with Google Workspace and Slack.

• Professional proficiency in Mandarin Chinese, spoken and written, and experience communicating via WeChat.

Preferred Qualifications

• Previous startup experience.

Hyperbolic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.