Executive Assistant & Office Operations Lead (Onsite)

CFS; Town/Village of Harrison (NY); On-site; USD 39,000 - 65,000; Full time

Job summary

CFS in Harrison, NY is seeking an Administrative Assistant/Personal Assistant to join our onsite team in a full-time role. You will support leadership with calendars, travel, and confidential matters while coordinating daily office operations and personal admin duties.

This role blends executive support, office management, and project coordination, offering visibility across the organization and opportunities to streamline processes and contribute to key initiatives.

Qualifications

• 3+ years of experience in Administrative Assistant, Executive Assistant, Office Manager, or similar role.
• Proven experience managing complex calendars, travel, and confidential information.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and business scheduling tools.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

• Manage executive calendars, travel arrangements, meetings, and confidential correspondence.
• Coordinate personal assistant duties including scheduling appointments, errands, and supporting personal administrative needs for leadership.
• Oversee day-to-day office operations, vendor relationships, office supplies, and facility coordination.
• Plan and coordinate meetings, events, and team activities while ensuring efficient office workflows.
• Assist with special projects, expense reporting, document management, and administrative support across departments.

Skills

Calendar management

Travel arrangements

Office coordination

Confidential information handling

Tools

Microsoft Office

Outlook

Teams

Job description

CFS in Harrison, NY is seeking an Administrative Assistant/Personal Assistant to join our onsite team in a full-time role. You will support leadership with calendars, travel, and confidential matters while coordinating daily office operations and personal admin duties.

This role blends executive support, office management, and project coordination, offering visibility across the organization and opportunities to streamline processes and contribute to key initiatives.