Administrative Assistant

CFS; Town/Village of Harrison (NY); On-site; USD 39,000 - 65,000; Full time

Job summary

CFS in Harrison, NY is seeking an Administrative Assistant/Personal Assistant to join our onsite team in a full-time role. You will support leadership with calendars, travel, and confidential matters while coordinating daily office operations and personal admin duties.

This role blends executive support, office management, and project coordination, offering visibility across the organization and opportunities to streamline processes and contribute to key initiatives.

Qualifications

• 3+ years of experience in Administrative Assistant, Executive Assistant, Office Manager, or similar role.
• Proven experience managing complex calendars, travel, and confidential information.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and business scheduling tools.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

• Manage executive calendars, travel arrangements, meetings, and confidential correspondence.
• Coordinate personal assistant duties including scheduling appointments, errands, and supporting personal administrative needs for leadership.
• Oversee day-to-day office operations, vendor relationships, office supplies, and facility coordination.
• Plan and coordinate meetings, events, and team activities while ensuring efficient office workflows.
• Assist with special projects, expense reporting, document management, and administrative support across departments.

Skills

Calendar management

Travel arrangements

Office coordination

Confidential information handling

Tools

Microsoft Office

Outlook

Teams

Job description

Administrative Assistant/Personal Assistant

Compensation: up to $65,000

Location: Harrison, NY - full-time onsite

Ready to take ownership of a high-visibility role where no two days are the same? Join a dynamic team where you will serve as a trusted right hand to leadership while keeping the office running seamlessly behind the scenes.

Why This Opportunity Stands Out

• Work directly with executive leadership and gain exposure to key business initiatives.
• Enjoy a diverse role that blends executive support, office management, and project coordination.
• Become a critical contributor with visibility across the organization.
• Opportunity to streamline processes and make a measurable impact on daily operations.
• Stable, long-term position with broad responsibility and professional growth potential.

Key Responsibilities For The Administrative Assistant

• Manage executive calendars, travel arrangements, meetings, and confidential correspondence.
• Coordinate personal assistant duties including scheduling appointments, handling errands, and supporting personal administrative needs for leadership.
• Oversee day-to-day office operations, vendor relationships, office supplies, and facility coordination.
• Plan and coordinate meetings, events, and team activities while ensuring efficient office workflows.
• Assist with special projects, expense reporting, document management, and administrative support across departments.

Qualifications For The Administrative Assistant

• 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar role.
• Proven experience managing complex calendars, travel, and confidential information.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and business scheduling tools.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

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