Executive Admin Specialist – Onsite NYC

Corps Team; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Corps Team is seeking an experienced Administrative Assistant for a 12+ month contract in New York, NY. This fully onsite role provides high-level support to the Senior Managing Director in a collaborative executive office environment.

You will manage calendars across time zones, prepare materials and presentations, handle travel and expenses, and coordinate facilities, IT, and office services while maintaining discretion and teamwork.

Qualifications

• 2 to 5 years of professional experience in an administrative or executive support role.
• High school diploma or equivalent; bachelor's degree preferred.
• Proven ability to work onsite in a professional office environment with reliability and consistency.

Responsibilities

• Provide proactive, comprehensive calendar management for senior leadership across multiple time zones.
• Prepare, format, and distribute materials, agendas, and presentations for executive meetings.
• Manage expense report preparation, submission, tracking, and reimbursement for senior leadership.

Skills

Calendar management

Oral and written communication

Discretion and confidentiality

Team collaboration

Ownership mindset

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Corps Team is seeking an experienced Administrative Assistant for a 12+ month contract in New York, NY. This fully onsite role provides high-level support to the Senior Managing Director in a collaborative executive office environment.

You will manage calendars across time zones, prepare materials and presentations, handle travel and expenses, and coordinate facilities, IT, and office services while maintaining discretion and teamwork.