Executive Assistant & Office Operations Lead

Mexichem T3; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

Orbia Advance Corporation seeks an Executive Assistant I to provide administrative support to the Koura, Alphagary, and Vestolit Presidents and to assist with on-site office administration in the Boston (Waltham) office.

The role includes maintaining calendars, arranging travel plans, preparing presentations and notices, and handling confidential information while supporting department managers and staff in a fast-paced environment.

Qualifications

• Two years college or equivalent of formal education is required.
• Minimum five (5) years in a fast paced office environment is preferred.
• Proficiency with internet research, computers, spreadsheet programs and other Microsoft Office applications.

Responsibilities

• Maintain calendars and schedule appointments
• Prepare outgoing correspondence, presentation packages, agendas and notices
• Arrange complex travel plans and itineraries, compile travel documents; reconcile expense reports
• Organize and prioritize large volumes of information and calls
• Take messages or field routine questions
• Organize events and meetings with facilities and catering
• Handle confidential information
• Update organizational charts and announcements
• Provide administrative support to department managers and staff
• Maintain office supplies and resources
• Provide on-site support in the Boston (Waltham) Office
• Perform similar work as needed

Skills

Calendar management

Travel coordination

Written and verbal communication

Discretion and confidentiality

Office administration

Education

Two years college or equivalent

Tools

Microsoft Office

Internet research

Job description

Orbia Advance Corporation seeks an Executive Assistant I to provide administrative support to the Koura, Alphagary, and Vestolit Presidents and to assist with on-site office administration in the Boston (Waltham) office.

The role includes maintaining calendars, arranging travel plans, preparing presentations and notices, and handling confidential information while supporting department managers and staff in a fast-paced environment.