Startup Executive Assistant & Office Ops Lead

AscendArc; Beaverton (OR); On-site; USD 75,000 - 100,000; Full time

Job summary

AscendArc is seeking an Executive Assistant & Office Manager to partner with the CEO and keep our Beaverton office running smoothly in a fast-paced startup environment.

The role blends high-level admin support with day-to-day office operations, including calendar management, travel coordination, event planning, onboarding, and vendor coordination. You’ll thrive when juggling priorities and representing the CEO with discretion and professionalism.

Qualifications

• 5+ years of experience as an Executive Assistant to senior executives (CEO, founder, or leadership team).
• Proven ability to manage complex calendars, travel, meetings, and executive priorities with minimal direction.
• Excellent written and verbal communication skills.
• Proven ability to anticipate needs, solve problems proactively, and adapt in a fast-moving environment.
• High level of professionalism, discretion, and judgment.

Responsibilities

• Provide high-level administrative support to the CEO, including complex calendar management, scheduling, travel coordination, and expense reporting.
• Serve as a trusted partner by anticipating needs, proactively identifying scheduling conflicts, and helping executives stay focused on the highest priorities.
• Manage and triage the CEO’s email inbox, draft responses, and elevate high-priority or time-sensitive matters.
• Coordinate logistics for leadership meetings, board meetings, customer meetings, and company events.
• Prepare meeting materials, agendas, presentations, and other documents as needed.
• Track action items and follow up to ensure deadlines, deliverables, and commitments are completed.
• Handle confidential and sensitive information with the highest level of discretion.
• Support special projects and operational initiatives as needed.

Skills

Calendar management

Executive support

Email management

Travel coordination

Discretion & professionalism

Tools

Microsoft Office

Google Workspace

Job description

AscendArc is seeking an Executive Assistant & Office Manager to partner with the CEO and keep our Beaverton office running smoothly in a fast-paced startup environment.

The role blends high-level admin support with day-to-day office operations, including calendar management, travel coordination, event planning, onboarding, and vendor coordination. You’ll thrive when juggling priorities and representing the CEO with discretion and professionalism.