Executive Assistant & Office Operations Lead

The Coca-Cola Company; Plano (TX); On-site; USD 80,000 - 96,000; Full time

Job summary

The Coca-Cola Company in Plano, TX is seeking an Administrative Assistant to support executives and cross-functional teams. You will manage calendars, coordinate travel, organize meetings, and handle confidential administrative tasks to ensure smooth operations.

Ideal candidates bring 2+ years of corporate experience, strong MS Office skills, and a proactive, collaborative mindset to thrive in a fast-paced environment.

Qualifications

• High school diploma required; college coursework or degree in Business Administration, Communications, or related field preferred.
• Minimum 2 years in administrative or support role within a corporate environment; operations, sales, or professional services a plus.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).

Responsibilities

• Executive and Team Coordination – Manage and prioritize executive calendars and meetings.
• Travel Management – Coordinate end-to-end travel and expense processes.
• Meeting and Logistics Support – Organize meetings, prepare materials, plan facilities and hospitality.
• Administrative Excellence – Handle document prep, scanning, filing, and data entry with confidentiality.
• Information Management – Maintain records and assist with budgets or project tracking.
• Project Coordination – Support timelines, status, and cross-functional coordination.
• Communication Stewardship – Serve as professional contact for stakeholders.
• Operational Support – Assist onboarding, supply ordering, and system entries.
• Office Management & Relocation – Lead move to new Plano office with facilities coordination.
• Continuous Improvement – Identify process improvements and drive efficiency.
• Team Collaboration – Partner with North America admins on events and initiatives.

Skills

Executive calendar management

Travel coordination

Meeting & event organization

Data entry

Project coordination

Process improvement

Digital fluency

Time management

Confidentiality

Communication

Education

High school diploma

College coursework in business administration/communications

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

The Coca-Cola Company in Plano, TX is seeking an Administrative Assistant to support executives and cross-functional teams. You will manage calendars, coordinate travel, organize meetings, and handle confidential administrative tasks to ensure smooth operations.

Ideal candidates bring 2+ years of corporate experience, strong MS Office skills, and a proactive, collaborative mindset to thrive in a fast-paced environment.