Office Administrator & Executive Support

0101 Coca-Cola North America; Plano (TX); On-site; USD 80,000 - 96,000; Full time

Job summary

The Coca-Cola Company in Plano, TX is seeking an Administrative Assistant to support leaders and teams within the North America Operations unit. This role emphasizes calendars, logistics, and efficient administrative processes in a fast-paced environment.

You will coordinate cross-functional activities, prepare materials for meetings, and help with onboarding, relocations, and office operations. A proactive, organized professional will thrive here with strong Microsoft Office skills and

Qualifications

• High school diploma required; college coursework or degree preferred in business/communications.
• Minimum 2 years in an administrative role within a corporate environment; operations/support exposure is a plus.
• Strong organizational and time-management skills with ability to multi-task and meet deadlines.
• Excellent written and verbal communication; professional demeanor with stakeholders.

Responsibilities

• Manage executive and team calendars, meetings, and logistics.
• Coordinate end-to-end travel and expense processes per policy.
• Organize meetings, prepare materials, book facilities, and support visiting leaders.
• Handle general administrative tasks with accuracy and confidentiality.
• Maintain accurate records and support budgeting/project tracking as needed.
• Assist with onboarding coordination and office operations during relocation.

Skills

Executive management support

Calendar management

Travel coordination

Communication

Data entry

Project coordination

Process improvement

Digital fluency

Time management

Confidentiality

Education

High school diploma

Business/communications coursework

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Teams

Outlook

SharePoint

Job description

Job Description Summary: At The Coca-Cola Company, we’re driven by a shared purpose - to refresh the world and make a difference. Our success depends on the strength of our people and the efficiency of our operations. As an Administrative Assistant within the Operations Function for the North America Operating Unit, you will play a vital role in supporting leaders and teams that keep our business running seamlessly. This role provides the opportunity to work cross-functionally and contribute to high-impact initiatives that touch every part of our North America operations. The ideal candidate brings professionalism, proactive thinking, and a spirit of collaboration to a dynamic, fast-paced environment. You will manage calendars and logistics, coordinate communication efficiently, and ensure smooth execution of essential administrative processes. This position is perfect for someone who is organized, resourceful, and energized by working with diverse teams across multiple business areas. This role reports to our office located in Plano, TX Monday - Friday.

What You’ll Do for Us

• Executive and Team Coordination - Manage and prioritize executive calendars, schedule meetings, and anticipate needs to ensure business continuity and minimal interruptions.
• Travel Management - Coordinate end-to-end travel and expense processes in alignment with The Coca-Cola Company's Travel Policy, ensuring accurate documentation and compliance.
• Meeting and Logistics Support - Organize internal and external meetings, including preparing materials, scheduling facilities, planning hospitality, and supporting visiting leadership.
• Administrative Excellence - Handle general administrative tasks such as document preparation, scanning, copying, filing, and data entry with precision and confidentiality.
• Information Management - Maintain accurate records, assist with departmental budgets or project tracking, and update relevant databases or shared platforms.
• Project Coordination - Support minor project activities including timelines, status tracking, and coordination between cross-functional teams.
• Communication Stewardship - Serve as a professional contact for internal and external stakeholders, fostering clear, respectful, and collaborative communication.
• Operational Support - Assist with onboarding coordination, supply ordering, and system entries related to internal operations or departmental functions.
• Office Management and Relocation Coordination - Lead and coordinate activities related to the move to a new office location for the Operations Function. Partner with Facilities, Procurement, and IT to plan and execute all aspects of the workspace setup, including furniture, technology, and equipment installation. Manage logistics for the office transition, ensuring readiness, organization, and functionality of the new workspace. Serve as the main resource for day-to-day office operations, vendor coordination, and facility upkeep following the move. Support employees through the transition process, communicating updates and ensuring continuity of essential services.
• Continuous Improvement - Identify process improvement opportunities and contribute ideas that support efficiency, technology adoption, and enhanced team productivity.
• Team Collaboration - Partner closely with other administrative professionals across North America to support organizational events and shared initiatives.

Requirements & Qualifications

• Education: High school diploma required; college coursework or degree in Business Administration, Communications, or related field preferred.
• Experience: Minimum 2 years in an administrative or supportive role within a corporate environment; experience in operations, sales, or professional services a plus.
• Capabilities: Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong interpersonal and written communication skills with the ability to build relationships across teams and functions.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook.
• Demonstrated ability to handle confidential information, use discretion, and exercise sound judgment.
• Proven ability to coordinate logistics, manage travel schedules, and support executive calendars with accuracy and efficiency.
• Resourceful problem solver who adapts quickly to changing priorities and environments.
• Attention to detail and a proactive approach to anticipating needs or resolving challenges before they arise.
• Comfort using collaboration tools and digital platforms to track work, share information, and manage workflows.

Skills & Capabilities

• Executive and Calendar Management
• Travel and Expense Coordination
• Meeting and Event Organization
• Communication and Stakeholder Engagement
• Data Entry and Information Integrity
• Project Coordination and Task Tracking
• Process Improvement and Workflow Efficiency
• Digital Fluency (Microsoft Office, Collaboration Tools)
• Time Management and Prioritization
• Confidentiality and Professional Judgment

What We’ll Do for You

You’ll gain exposure across multiple facets of Operations and build skills in coordination, logistics, and corporate collaboration. Learn from Experts: Work directly with experienced teams and leaders who value learning, mentorship, and professional development. Supportive Culture: Join an inclusive environment that values connection, well‑being, and teamwork as part of Coca-Cola’s growth culture. Purposeful Work: Play a key role in ensuring our North America operations run efficiently so our people can focus on delivering beverages and experiences loved by millions.

The Coca-Cola Company will not offer sponsorship for employment status (including, but not limited to, H1-B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States.

Skills:

• Communication
• Computer Applications
• Database Management
• Data Compilation
• English Grammar
• Executive Support
• Microsoft Office
• Microsoft SharePoint
• Office Administration
• Payroll
• Processing Expense Reports
• Purchase Orders
• Travel Coordination

Pay Range

United States: 80,300 - 95,700 USD Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered. Annual Incentive Reference Value Percentage: 7.5 Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.

Location(s)

United States of America City/Cities: Plano

Travel Required

00% - 25%

Relocation Provided

No

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

The Coca-Cola Company is a global community of passionate employees who are refreshing the world and making a difference every day. Innovation has been at the heart of our story since 1886. It goes beyond new flavors and brands. Learn more about our system and how we’re making an impact. As a global organization, we seek opportunities to embrace and champion progress. Our careers span across functions and are globally connected to give you an unmatched career experience. We’re glad you’ve chosen to explore your next career opportunity with The Coca-Cola Company. Learn more about our hiring process and pick up tips on how to showcase your experience and skills so you can stand out and thrive.

The Coca-Cola global business system is composed of The Coca-Cola Company (TCCC), its subsidiaries and 225 bottling partners around the world. Search jobs throughout our system.