Executive Support & Office Operations Lead

Coca-Cola Co; Plano (TX); On-site; USD 80,000 - 96,000; Full time

Benefits offered by this job

Medical benefits

Job summary

The Coca-Cola Company in Plano, TX is seeking an Administrative Assistant to support leaders and teams across North America Operations. You will manage calendars, coordinate meetings, and handle confidential documents with discretion.

This role offers exposure to cross-functional initiatives, travel planning, data entry, logistics, and office relocation coordination as the company moves to a new office. You will be organized, proactive, and collaborative.

Qualifications

• High school diploma required; college coursework or degree in Business Administration, Communications, or related field preferred.
• Minimum 2 years in an administrative or support role within a corporate environment; experience in operations, sales, or professional services a plus.
• Exceptional organizational and time-management skills with ability to manage multiple priorities.
• Strong interpersonal and written communication skills with the ability to build relationships across teams and functions.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook) and able to handle confidential information with discretion.

Responsibilities

• Executive and Team Coordination – Manage and prioritize executive calendars, schedule meetings, and anticipate needs to ensure business continuity.
• Travel Management – Coordinate end-to-end travel and expense processes, ensuring documentation and policy compliance.
• Meeting and Logistics Support – Organize internal and external meetings, prepare materials, book facilities, and support leadership.
• Administrative Excellence – Handle document preparation, scanning, copying, filing, and data entry with accuracy and confidentiality.
• Information Management – Maintain records, assist with budgets or project tracking, and update databases or shared platforms.
• Project Coordination – Support minor projects including timelines and status tracking across cross-functional teams.
• Communication Stewardship – Serve as professional contact for internal and external stakeholders.
• Operational Support – Assist with onboarding, supply ordering, and system entries related to operations.

Skills

Executive calendar management

Travel & expense coordination

Meeting & event organization

Communication & stakeholder engagement

Data entry & information integrity

Education

High school diploma

Tools

Microsoft Office

Excel

Word

PowerPoint

Teams

Outlook

SharePoint

Job description

The Coca-Cola Company in Plano, TX is seeking an Administrative Assistant to support leaders and teams across North America Operations. You will manage calendars, coordinate meetings, and handle confidential documents with discretion.

This role offers exposure to cross-functional initiatives, travel planning, data entry, logistics, and office relocation coordination as the company moves to a new office. You will be organized, proactive, and collaborative.