Executive Assistant & Office Operations Lead

Dirac; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Unlimited PTO

Relocation Assistance

Stock Options

Commuter Benefits

Job summary

Dirac in New York City is seeking an experienced operations professional to own the office and support the executive team. You’ll manage the CEO’s calendar, travel, and sensitive communications, ensuring the business runs smoothly so customers and product teams can focus on core work.

You’ll oversee the Empire State Building office, coordinate vendors, events, and onsite experiences, and contribute to culture as the company scales.

Qualifications

• 3+ years supporting executives or running an office, ideally in startups or VC.
• Strong calendar and travel management across time zones.
• Discretion with confidential information and professional writing.
• Ability to anticipate needs and manage the CEO's communications.

Responsibilities

• Run the CEO’s calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendor invoices, and simple business operations

Skills

Executive support

Calendar management

Travel management

Discretion

Written communication

Job description

Dirac in New York City is seeking an experienced operations professional to own the office and support the executive team. You’ll manage the CEO’s calendar, travel, and sensitive communications, ensuring the business runs smoothly so customers and product teams can focus on core work.

You’ll oversee the Empire State Building office, coordinate vendors, events, and onsite experiences, and contribute to culture as the company scales.