Executive Assistant & Operations Lead - NYC In-Office

Endex; Denver (CO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health & Dental Insurance

Wellness stipend

401K matching

Equity

Job summary

Endex in New York City and globally distributed teams seeks an Executive Assistant to support the CEO and leadership. You will own calendars, travel, office operations, and cross-functional coordination to keep a fast-growing company running smoothly.

This role suits a proactive organizer who thrives on structure, anticipates needs, and maintains discretion handling sensitive finance and legal matters. You will help coordinate team culture events and vendor relationships as the company scales.

Qualifications

• Proactive organizer with a track record of building systems and operating rhythms.
• Relentless resourcefulness in ambiguous environments.
• Execution-oriented with high standards for deliverables.
• Strong communication skills and ability to manage up, down and across teams.
• Discretion handling sensitive information across finance and legal matters.

Responsibilities

• Executive Support: Manage CEO's calendar, coordinate meetings, and scheduling across stakeholders.
• Office Management: Oversee day-to-day operations of NYC office and provide a welcoming environment.
• Internal Systems & Organization: Design and maintain billing, compliance, vendor management, and admin workflows.
• Team Culture & Events: Plan team outings, offsites, and company events.
• Billing & Compliance Coordination: Track invoices and coordinate with finance and legal to ensure compliance.
• Cross-Functional Support: Collaborate with recruiting, marketing and GTM on logistics and operations.

Tools

Notion

Rippling

Ramp

Job description

Endex in New York City and globally distributed teams seeks an Executive Assistant to support the CEO and leadership. You will own calendars, travel, office operations, and cross-functional coordination to keep a fast-growing company running smoothly.

This role suits a proactive organizer who thrives on structure, anticipates needs, and maintains discretion handling sensitive finance and legal matters. You will help coordinate team culture events and vendor relationships as the company scales.