Office Manager / Executive Assistant

Security Mentor; Monterey (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Security Mentor is seeking an experienced Office Manager/Executive Assistant to support C-level executives and run daily operations with professionalism and discretion in Monterey, CA.

The role requires 5+ years of corporate administrative experience, including 2+ years backing high-level executives, and proficiency in coordinating communications, travel, onboarding, and HR tasks while maintaining confidentiality and accuracy. Excellent organizational and communication skills are essential.

Qualifications

• Bachelor's degree or commensurate corporate experience.
• 5+ years of corporate administrative experience, with at least 2 years supporting high-level executives.
• Ability to maintain confidentiality and communicate effectively.
• Experience in HR and legal contracts is a plus.

Responsibilities

• Support C-level executives on day-to-day activities.
• Prepare correspondence, presentations and reports.
• Implement and maintain office procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Prioritize and handle internal and external correspondence.
• Schedule and manage travel arrangements.
• Oversee trade show pre-event planning and management.
• Plan in-house or off-site activities.
• Compile and review written materials, ensuring quality and accuracy.
• Conduct day-to-day bookkeeping including data entry and reporting.
• Ensure invoices are paid on time.
• Partner with HR to update/maintain office policies, arrange interviews and keep personnel records up-to-date.
• Assist with onboarding of new hires.
• Oversee or directly execute a combination of wider Executive department administrative operations including office management, office supplies procurement, filing, on-boarding/orientation paperwork, and non-critical department projects.

Skills

Office management

Executive support

Confidentiality

Communication skills

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

QuickBooks Pro

Job description

Who we are

Security Mentor is a global leader in the security awareness training and education industry. We enable organizations to transform their workforces into cyber-savvy employees by helping people learn to stay safe and protect information online. Incorporated in 2008, our innovative products and services are used by Fortune 500 enterprises, state and local governments, nonprofits and education institutions.

What we're looking for

We are looking for an amazing Office Manager/Executive Assistant who is energetic, enthusiastic, and highly professional. This is a great opportunity for an experienced person with outstanding initiative to be a part of a growing company with great potential.

What you'll do

• Work directly with C-level management on day-to-day business activities.
• Prepare correspondence, presentations and reports.
• Implement and maintain office procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Prioritize and handle internal and external correspondence.
• Schedule and manage travel arrangements.
• Oversee trade show pre-event planning and management.
• Plan in-house or off-site activities.
• Compile and review written materials, ensuring quality and accuracy.
• Conduct day-to-day bookkeeping including data entry and reporting.
• Ensure invoices are paid on time.
• Partner with HR to update/maintain office policies, arrange interviews and keep personnel records up-to-date.
• Assist with onboarding of new hires.
• Oversee or directly execute a combination of wider Executive department administrative operations including office management, office supplies procurement, filing, on-boarding/orientation paperwork, and non-critical department projects.

What you bring

• Bachelor's degree or commensurate corporate experience.
• 5+ years of corporate administrative experience, with at least 2 years of experience primarily supporting high-level executives.
• Energetic, enthusiastic, and highly professional with superior judgment.
• Ability to maintain the highest level of confidentiality.
• Exceptional communication (both oral and written) and interpersonal skills.
• Demonstrated strong proficiency using Microsoft Office (Outlook, Word, Excel, and PowerPoint) and QuickBooks Pro.
• Acute attention to detail and accuracy.
• Extremely organized. Strong multi-tasking and time-management skills.
• Strong work ethic and entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Ability to work independently with minimal oversight and direction, as well as part of a team environment. Demonstrate cooperative attitude with management, staff, partners, and customers.

Qualifications Plus

• Human Resources experience
• Legal contract experience
• Experience working with high tech or information security company

What we offer

• Competitive salary; commensurate with experience
• Excellent benefits package available

Are you ready?

We are. And if this looks like your dream match, we'd like to connect with you.

Equal Opportunity Employer

Security Mentor is an equal opportunity employer and prohibits discrimination or harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation or expression, national origin, age, disability or veteran status.

Job Type: Full-time

Experience

• Office Management: 5 years (Required)
• Executive Assistant: 5 years (Required)

Education

• Bachelor's (Preferred)

Location:

• Monterey, CA (Preferred)

Work Authorization

• United States (Required)

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