Executive Assistant & Office Operations Lead

National Academy of Television Arts & Sciences; Chicago (IL); On-site; USD 41,000 - 47,000; Full time

Job summary

WGN-TV is seeking an Executive Assistant to support the VP/General Manager in Chicago, overseeing key administrative, facilities, and employee engagement functions in a fast‑paced environment. You will manage calendars, travel, meetings, and expenses; supervise Mailroom and Switchboard; coordinate events and internal communications; and assist with community outreach and station initiatives.

The role requires discretion, strong written and verbal communication, and the ability to multitask

Qualifications

• 3+ years in executive support, office management, or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Experience coordinating meetings, events, travel, and executive schedules.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Interpersonal skills across all levels of an organization.
• Ability to prioritize deadlines and manage multiple projects.

Responsibilities

• Provide comprehensive executive support to the VP/General Manager, including calendar management, travel arrangements, and expenses.
• Coordinate meetings from leadership sessions to station-wide Town Halls and liaise with employees, partners, clients, vendors, and community organizations.
• Oversee office operations and facilities by supervising Mailroom and Switchboard staff and managing facility-related initiatives and improvements.
• Lead employee engagement and internal communications, plan events, manage budgets, and support internal communications and special projects.
• Support community relations through coordination of charitable sponsorships, public service programs, and the WGN Community Calendar.

Skills

Executive support

Office management

Project management

Communication

Discretion

Meeting coordination

Multitasking

Relationship building

Education

Bachelor's degree

Tools

Microsoft Teams

SharePoint

Outlook

Word

Excel

PowerPoint

Expense management systems

Job description

WGN-TV is seeking an Executive Assistant to support the VP/General Manager in Chicago, overseeing key administrative, facilities, and employee engagement functions in a fast‑paced environment. You will manage calendars, travel, meetings, and expenses; supervise Mailroom and Switchboard; coordinate events and internal communications; and assist with community outreach and station initiatives.

The role requires discretion, strong written and verbal communication, and the ability to multitask