Administrative

National Academy of Television Arts & Sciences; Chicago (IL); On-site; USD 41,000 - 47,000; Full time

Job summary

WGN-TV is seeking an Executive Assistant to support the VP/General Manager in Chicago, overseeing key administrative, facilities, and employee engagement functions in a fast‑paced environment. You will manage calendars, travel, meetings, and expenses; supervise Mailroom and Switchboard; coordinate events and internal communications; and assist with community outreach and station initiatives.

The role requires discretion, strong written and verbal communication, and the ability to multitask

Qualifications

• 3+ years in executive support, office management, or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Experience coordinating meetings, events, travel, and executive schedules.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Interpersonal skills across all levels of an organization.
• Ability to prioritize deadlines and manage multiple projects.

Responsibilities

• Provide comprehensive executive support to the VP/General Manager, including calendar management, travel arrangements, and expenses.
• Coordinate meetings from leadership sessions to station-wide Town Halls and liaise with employees, partners, clients, vendors, and community organizations.
• Oversee office operations and facilities by supervising Mailroom and Switchboard staff and managing facility-related initiatives and improvements.
• Lead employee engagement and internal communications, plan events, manage budgets, and support internal communications and special projects.
• Support community relations through coordination of charitable sponsorships, public service programs, and the WGN Community Calendar.

Skills

Executive support

Office management

Project management

Communication

Discretion

Meeting coordination

Multitasking

Relationship building

Education

Bachelor's degree

Tools

Microsoft Teams

SharePoint

Outlook

Word

Excel

PowerPoint

Expense management systems

Job description

Administrative for WGN-TV Chicago, Illinois

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the station Vice President/General Manager, while overseeing key administrative, facilities, and employee engagement functions. This role serves as a critical partner to executive management team, ensuring efficient daily operations, seamless communication, and a positive workplace experience. The ideal candidate excels at multitasking, relationship building, event planning, and managing confidential information in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive executive support to the VP/General Manager, including managing calendars, appointments, travel arrangements, executive and departmental expenses, coordinating meetings ranging from executive leadership sessions to station-wide Town Halls, and serving as the primary liaison with employees, corporate partners, clients, vendors, and community organizations.
• Oversee office operations and facilities management by supervising Mailroom and Switchboard staff and overseeing day-to-day operations of those departments. Manage facility-related initiatives, including vending services, cleaning and janitorial, security badge administration, office maintenance and facility improvement projects.
• Lead employee engagement and internal communications efforts by planning and executing employee events, managing related budgets, coordinating content for the in-house digital signage network, production of the station's monthly newsletter, and supporting organizational communications and special projects.
• Support the stations community relations efforts through coordination of charitable sponsorships, public service programs, and producing the WGN Community Calendar, to promote local events, nonprofit campaigns, and community outreach efforts throughout the Chicago area.

Qualifications Required:

• 3+ years of experience in executive support, office management, operations, or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Experience coordinating meetings, events, travel arrangements, and executive schedules.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills with the ability to work effectively across all levels of an organization.
• Demonstrated ability to prioritize competing deadlines and manage multiple projects simultaneously.

Preferred:

• Bachelor's degree or an equivalent combination of education and experience.
• Experience supporting senior executives or station leadership.
• Prior supervisory or team leadership experience.
• Experience with employee engagement initiatives, special events, or internal communications.
• Previous experience in a broadcast, media, entertainment, or news environment.
• Experience with Microsoft Teams, SharePoint, and expense management systems.

#LI-OnsiteCompensation:

$30 to $34 per hour - commensurate with applicant's experience and skill level

Benefits:

Our comprehensive benefits package includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, Paid Parental leave, life insurance and more.

SCAM ALERT: Please be aware candidates may be at risk of being targeted by scammers seeking personal data or money. Recruiters with Nexstar Media Group and its local stations will only contact you through official job boards, LinkedIn, or email with Nexstar.tv domain or official station email addresses (example:@wreg.com). Be cautious of any outreach claiming to be from Nexstar or its recruiters via any other messaging platforms or personal email addresses. We will not contact you using a @gmail email address. If you are unsure about the authenticity of a job inquiry or offer, email us at [e-mail]. Nexstar Media Group, Inc. (NASDAQ: NXST) is a leading diversified media company that produces and distributes engaging local and national news, sports and entertainment content across its television and digital platforms, including more than 310,000 hours of programming produced annually by its business units. Nexstar owns America’s largest local television broadcasting group comprised of top network affiliates, with 200 owned or partner stations in 116 U.S. markets reaching 220 million people. Nexstar’s national television properties include The CW, America’s fifth major broadcast network, NewsNation, our national news network providing “News for All America,” popular entertainment multicast networks Antenna TV and Rewind TV, and a 31.3% ownership stake in TV Food Network. The Company’s portfolio of digital assets, including its local TV station websites, The Hill and NewsNationNow.com, are collectively a Top 10 U.S. digital news and information property. For more information, please visit nexstar.tv.

EEO Statement: All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.