Executive Assistant & Office Operations for Founders

Fragment

San Francisco (CA)

On-site

USD 90,000 - 150,000

Full time

6 days ago

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Job summary

Fragment, based in San Francisco, seeks an experienced Executive Assistant to support the founders and scale with the company. You will manage calendars, coordinate meetings, plan travel, and oversee office operations while driving process improvements.

In this high-trust role, you’ll partner with leadership, anticipate needs, protect focus time, and help shape company rituals as Fragment grows. You’ll streamline workflows, draft briefing notes, coordinate with vendors, and ensure the team has

Qualifications

4+ years as an Executive Assistant, ideally supporting multiple executives at a high-growth startup.
You’ve seen world-class executive support and hold yourself to that bar.
You build rapport, honor commitments and meet deadlines.
You anticipate needs, book the car, send pre-reads, and flag conflicts before asked.
You write well and move fast; requests are handled the same day.

Responsibilities

Run the calendars of the founders: prioritize time, resolve conflicts, protect focus.
Coordinate with ops to prepare agendas, briefing notes, materials, and action items.
Plan travel end to end, rebook quickly when plans change.
Coordinate board and investor meetings, from scheduling to logistics.
Run the office: facilities, vendors, supplies, meals, and the everyday basics.
Plan team events, offsites and rituals to strengthen culture as we scale.
Build systems to automate repetitive tasks.