Executive Assistant to Founders | Organized Ops & Travel

Dover; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Private medical insurance (dental and–

Unlimited vacation policy

Regular team off-sites

401k plan

Job summary

Dots seeks an Executive Assistant to support its founders with high-trust, highly organized administrative and people-operations work. You will own calendars, travel, communications, and a mix of tasks to keep executives efficient and focused in a fast-moving startup environment.

You will draft communications, triage requests, and prepare materials for meetings, while maintaining discretion with sensitive information and coordinating cross-functional workflows across internal and external

Qualifications

• 3+ years of experience in startup executive support or similar high-ownership role.
• Experience supporting senior executives or founders in a fast-moving environment.
• Excellent calendar management and prioritization skills.
• Strong written communication and ghostwriting abilities for others.
• Experience coordinating complex domestic and international travel.
• Strong judgment on what needs attention and what can be delegated.
• Comfort handling confidential and sensitive information.
• Ability to manage multiple workstreams without losing details.
• Comfort taking on basic HR and people-operations responsibilities.

Responsibilities

• Manage complex calendars for both founders, including internal meetings, customer conversations, recruiting, travel and external commitments.
• Help founders prioritize their time, spot conflicts and ensure important work gets attention.
• Keep track of follow-ups, commitments and open threads to turn decisions into action.
• Anticipate founders' needs rather than waiting for tasks to be assigned.
• Draft and ghostwrite emails and other communications in the founders' voices.
• Triage inbound requests and determine what needs founders' attention.
• Prepare context and materials ahead of important meetings.
• Communicate with candidates, customers, investors, partners and other external stakeholders as appropriate.
• Own end-to-end travel planning including flights, hotels, transport and scheduling.
• Coordinate team and founder logistics for off-sites and events.
• Handle details before they become problems.
• Support lightweight HR and people operations tasks like interview scheduling and onboarding.

Skills

Executive support

Calendar management

Written communication

Travel coordination

HR basics

Confidentiality

Multitasking

Prioritization

Tools

Google Workspace

Slack

Notion

Linear

Job description

Dots seeks an Executive Assistant to support its founders with high-trust, highly organized administrative and people-operations work. You will own calendars, travel, communications, and a mix of tasks to keep executives efficient and focused in a fast-moving startup environment.

You will draft communications, triage requests, and prepare materials for meetings, while maintaining discretion with sensitive information and coordinating cross-functional workflows across internal and external