Senior Executive Assistant to the C-Suite

Intuit, Inc.; Irving (TX); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Alert Rescue LLC in Irving, Texas is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This hybrid role goes beyond calendar management, requiring anticipation of needs, coordination across stakeholders, and discreet handling of confidential information.

You will manage complex calendars, travel logistics, drafting communications, coordinating meetings, supporting recruiting, and maintaining organized records.

Qualifications

• Minimum 5 years of progressive Executive Assistant or comparable senior executive-support experience.
• Bachelor's degree, subject to consideration of equivalent exceptional executive-support experience.
• Demonstrated experience managing complex executive calendars and time-sensitive requests.
• Excellent written and verbal communication skills for polished executive-level correspondence.
• Strong organization, attention to detail, and ability to handle confidential information.

Responsibilities

• Manage complex executive calendars, appointments, meeting requests, and scheduling priorities, resolving routine conflicts and protecting leadership time.
• Coordinate executive travel and related logistics, including itineraries, scheduling, reservations, and changes.
• Monitor and prioritize incoming requests, identify urgency, route matters to the appropriate person, and ensure important items do not fall through the cracks.
• Draft, edit, proofread, and prepare professional emails, correspondence, presentations, meeting materials, and other executive documents.
• Coordinate meetings from preparation through follow-through, including scheduling, agendas, logistics, participant communications, materials, notes, and action-item tracking as appropriate.
• Support recruiting and interview coordination, including candidate communications, interview scheduling, meetings, and materials.
• Maintain organized executive records, files, and confidential information.
• Track commitments, deadlines, follow-ups, and open items to ensure timely completion.
• Coordinate across departments to resolve scheduling and administrative issues and keep work moving.
• Anticipate executive needs and address routine issues proactively.
• Use Microsoft 365 to support scheduling, communication, document management, collaboration, and workflows.
• Handle confidential, personnel, financial, and sensitive information with discretion.
• Support special projects and other executive-office priorities.

Skills

Executive support

Calendar management

Communication

Problem solving

Independence

Education

Bachelor's degree

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Microsoft 365

Job description

Alert Rescue LLC in Irving, Texas is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This hybrid role goes beyond calendar management, requiring anticipation of needs, coordination across stakeholders, and discreet handling of confidential information.

You will manage complex calendars, travel logistics, drafting communications, coordinating meetings, supporting recruiting, and maintaining organized records.