Executive Assistant & Office Manager — Startup Builder

RAM Recruiting; Houston (TX); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Brand-new office

Floating holidays

On-site work

Growing autonomy

Job summary

RAM Recruiting in Houston, Texas is opening a brand-new corporate office in Southwest Houston and is hiring one Executive Assistant / Office Manager to help run it. The role is hands-on from day one, owning projects from furniture to vendor relations, and you will be the right-hand person coordinating operations when the executive travels or works remotely.

This on-site position requires startup experience, discretion with confidential information, and a proven ability to take vague instructions

Qualifications

• 2+ years as an Executive Assistant, Office Manager, or Administrative Assistant at a small business, startup, or single-site office.
• QuickBooks or comparable accounts payable / bookkeeping experience.
• Track record of turning vague instructions into a finished result without reminders.
• Ability to work productively with no manager physically present.
• Discretion with confidential material such as payables and ownership documents.
• Flexible, not rigid; priorities shift daily.

Responsibilities

• Pay company bills and support the accounts payable workflow in QuickBooks.
• Own purchasing projects start to finish and present options for sign-off.
• Stand up and run the new office: furniture, internet, supplies, vendor relationships.
• Send prepared company communications from executive drafts and manage onboarding gifts and documents.
• Handle same-day requests as they come up (pickups, deliveries, etc.).

Skills

EA/Office Manager experience

Proactive problem solving

Independent work without supervision

Discretion with confidential material

Adaptability / flexible

AP/Bookkeeping experience

Execution and follow-through

Tools

QuickBooks

Job description

RAM Recruiting in Houston, Texas is opening a brand-new corporate office in Southwest Houston and is hiring one Executive Assistant / Office Manager to help run it. The role is hands-on from day one, owning projects from furniture to vendor relations, and you will be the right-hand person coordinating operations when the executive travels or works remotely.

This on-site position requires startup experience, discretion with confidential information, and a proven ability to take vague instructions