Executive Assistant & Office Manager — Remote Summer Fridays

C-Suite Assistants; New York (NY); Híbrido; USD 95.000 - 140.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Lunch provided

Bonus

Benefits incl. medical/dental/vision

401K

Paid vacation 4 weeks

Summer Fridays remote

Last 2 weeks Aug remote

Descripción de la vacante

C-Suite Assistants is hiring an Executive Assistant/Office Manager to support two executives and one analyst in a fast-paced hedge fund environment.

The role is primarily in-office in New York's Flatiron District, with Summer Fridays remote and the last two weeks in August remote. You will coordinate calendars, travel, events, and office operations while maintaining confidentiality and a professional demeanor.

Formación

• Minimum 5 years of experience supporting executives.
• BA/BS from college or university.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsabilidades

• Manage and coordinate calendars for 2–3 executives + 1 analyst.
• Help with meeting setups, locations, and materials.
• Arrange travel and logistics; ensure detail accuracy.
• Plan and coordinate firm-wide events and team activities.
• Assist with expense reconciliation and vendor coordination.
• Provide IT coordination with external IT provider as needed.
• Greet guests and escort them to meetings; manage mail and deliveries.
• Oversee pantry restocking and catering orders.
• Support office needs and morale; off-hours availability as needed.

Conocimientos

Calendar management

Executive support

Event coordination

Travel logistics

Confidentiality

Educación

BA/BS degree

Herramientas

Microsoft Office

Outlook

Excel

PowerPoint

Descripción del empleo

C-Suite Assistants is hiring an Executive Assistant/Office Manager to support two executives and one analyst in a fast-paced hedge fund environment.

The role is primarily in-office in New York's Flatiron District, with Summer Fridays remote and the last two weeks in August remote. You will coordinate calendars, travel, events, and office operations while maintaining confidentiality and a professional demeanor.