Executive Assistant & Office Manager – Onsite, Bonus & PTO

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Generous PTO

Job summary

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant / Office Manager to oversee day-to-day office operations and provide high‑level administrative support to Partners and senior leaders.

You will manage calendars, travel arrangements, and confidential records with discretion. This is a full‑time, onsite role offering a salary of $85,000–$95,000 plus bonus, with a comprehensive benefits package including medical and dental insurance and generous PTO.

Qualifications

• Five+ years of administrative support or office management experience in a professional services setting.
• Experience with SharePoint is preferred.
• Bachelor's degree preferred.
• Excellent written and verbal communication with senior executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); QuickBooks and social media experience.
• Discretion and sound judgment handling confidential information.

Responsibilities

• Oversee day-to-day operations of the Chicago office and liaise with building management, vendors, and service providers.
• Provide high-level administrative support to Partners and senior leadership (calendar management, travel, correspondence).
• Prepare, edit, and format executive presentations and reports meeting deadlines.
• Maintain confidential records and electronic filing, ensuring retention compliance.
• Coordinate IT needs with the MSP and manage technology operations.
• Collaborate with Marketing to organize internal gatherings and client events; assist with website updates and social media.
• Manage general office administration including supplies, mail, and special projects.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and judgment

Interpersonal and collaborative skills

Independent work

Problem solving

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

QuickBooks

Social media platforms

Job description

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant / Office Manager to oversee day-to-day office operations and provide high‑level administrative support to Partners and senior leaders.

You will manage calendars, travel arrangements, and confidential records with discretion. This is a full‑time, onsite role offering a salary of $85,000–$95,000 plus bonus, with a comprehensive benefits package including medical and dental insurance and generous PTO.