Finance & Operations Lead - Office Manager & Bookkeeper

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Job summary

Mack & Associates, Ltd. in Chicago is seeking a detail‑oriented Office Manager/Bookkeeper to own day‑to‑day accounting operations while supporting key employee and business functions.

The role offers a salary of $75,000–$100,000 dependent on experience and the opportunity to take ownership of critical financial processes. This hands‑on position requires managing payroll, invoicing, reconciliations, and reporting, partnering with leadership, and handling confidential information with discretion

Qualifications

• 7–10 years of accounting or bookkeeping experience.
• Experience with payroll and HR‑related administration.
• Proficient in Excel and QuickBooks; Bill.com is a plus.
• Experience in real estate, professional services, or small business is a plus.
• Ability to manage confidential employee information with discretion.
• Strong detail orientation and organization.

Responsibilities

• Oversee daily accounting activities, including payroll, bookkeeping, invoice processing, credit card payments, and accounts payable.
• Maintain accurate financial records in QuickBooks, complete monthly bank and credit card reconciliations, and assist with financial reporting.
• Monitor incoming and outgoing funds, including commissions, deposits, wires, reimbursements, and other financial transactions.
• Prepare invoices, W‑9s, receipts, and other financial documentation while assisting with tax‑related items and outside accounting partners.
• Manage company health insurance administration and assist with business insurance policies, renewals, and related employee questions.
• Coordinate employee onboarding and offboarding alongside the Office Coordinator, including paperwork, benefits enrollment, system access, and personnel records.
• Partner with leadership on financial and operational priorities, special projects, process improvements, and initiatives that support the organization's growth.

Skills

Payroll administration

HR administration

Organizational skills

Communication skills

Attention to detail

Independent work

Multitasking

Tools

Excel

QuickBooks

Bill.com

Job description

Mack & Associates, Ltd. in Chicago is seeking a detail‑oriented Office Manager/Bookkeeper to own day‑to‑day accounting operations while supporting key employee and business functions.

The role offers a salary of $75,000–$100,000 dependent on experience and the opportunity to take ownership of critical financial processes. This hands‑on position requires managing payroll, invoicing, reconciliations, and reporting, partnering with leadership, and handling confidential information with discretion