Executive Assistant & Office Manager — NYC, In-Office with Benefits

Prelude Growth; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Stock options

Paid time off

Paid holidays

Civic engagement days

Parental leave

401k

Development stipends

Remote work reimbursement

Discounts

Job summary

Blueland is hiring a highly organized Executive Assistant & Office Manager to support the two Co-Founders and keep the NYC office running smoothly. reporting to the Chief of Staff, you will blend executive support with hands-on office management to maintain an exceptionally organized, welcoming workspace.

You will anticipate needs, work independently, and help drive improvements in processes while coordinating travel, meetings, and vendor relationships in a fast-paced environment.

Qualifications

• 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership.
• Strong written and verbal communication with excellent organizational skills.
• Interest in leveraging AI and automation tools to improve day-to-day work.

Responsibilities

• Manage Co-Founders' calendars with independent judgment and align time with top priorities.
• Coordinate end-to-end meetings including conferencing, catering, agendas and materials.
• Plan and coordinate travel logistics and expenses; prepare timely expense reports.
• Research vendors with sustainability standards and assist with vendor onboarding.
• Use AI/automation tools to streamline administrative workflows and drive efficiency.
• Oversee day-to-day office operations, vendor relationships, inventory, and office logistics.
• Partner with People + Culture for new hire setup and office support.

Skills

Calendar management

Travel coordination

Expense reporting

Written and verbal communication

Organizational skills

Attention to detail

Proactive mindset

Tools

Google Workspace

Slack

Notion

Expense management systems

Job description

Blueland is hiring a highly organized Executive Assistant & Office Manager to support the two Co-Founders and keep the NYC office running smoothly. reporting to the Chief of Staff, you will blend executive support with hands-on office management to maintain an exceptionally organized, welcoming workspace.

You will anticipate needs, work independently, and help drive improvements in processes while coordinating travel, meetings, and vendor relationships in a fast-paced environment.