Executive Assistant & Office Manager

Prelude Growth; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Stock options

Paid time off

Paid holidays

Civic engagement days

Parental leave

401k

Development stipends

Remote work reimbursement

Discounts

Job summary

Blueland is hiring a highly organized Executive Assistant & Office Manager to support the two Co-Founders and keep the NYC office running smoothly. reporting to the Chief of Staff, you will blend executive support with hands-on office management to maintain an exceptionally organized, welcoming workspace.

You will anticipate needs, work independently, and help drive improvements in processes while coordinating travel, meetings, and vendor relationships in a fast-paced environment.

Qualifications

• 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership.
• Strong written and verbal communication with excellent organizational skills.
• Interest in leveraging AI and automation tools to improve day-to-day work.

Responsibilities

• Manage Co-Founders' calendars with independent judgment and align time with top priorities.
• Coordinate end-to-end meetings including conferencing, catering, agendas and materials.
• Plan and coordinate travel logistics and expenses; prepare timely expense reports.
• Research vendors with sustainability standards and assist with vendor onboarding.
• Use AI/automation tools to streamline administrative workflows and drive efficiency.
• Oversee day-to-day office operations, vendor relationships, inventory, and office logistics.
• Partner with People + Culture for new hire setup and office support.

Skills

Calendar management

Travel coordination

Expense reporting

Written and verbal communication

Organizational skills

Attention to detail

Proactive mindset

Tools

Google Workspace

Slack

Notion

Expense management systems

Job description

Blueland is reimagining everyday cleaning essentials with safe, products that are free from single-use plastic and eliminate the need to choose between what’s safe for your family, good for the planet, and proven to work. With 45 patents granted & 39 patents pending worldwide, Blueland’s innovative products have diverted over 1 billion single-use plastic bottles from landfills and oceans and 7.5 million pounds of CO2 from the atmosphere since 2019. While traditional cleaners are packaged in plastic and may contain up to 95% water, all Blueland products utilize tablet or powder formats, designed to be used directly or mixed with household tap water, and come in compostable or recyclable packaging. From the kitchen sink to the laundry room, we create products families can trust and afford to use over and over (and over) again. Available on Blueland.com and nationwide at Target, Costco, Whole Foods and select local retailers.

In a world where half of the planet’s carbon emissions come from just 36 companies, we believe that business should be a force for good and that mission and profit are not mutually exclusive—in fact, we’re proof of it. We’re committed to holding ourselves to the highest parental and environmental standards—which includes ongoing and unbiased certifications from trusted third‑party organizations like Cradle to Cradle, EPA Safer Choice, USDA BioPreferred, Leaping Bunny, and EWG Verified. We’re also a Certified Climate Neutral business and certified B Corp “Best for the World.”

Blueland was featured on the Season 11 premiere of Shark Tank and successfully secured an investment. We’re also well‑funded by top tier venture capital firms as well as notable investors including Gwyneth Paltrow, Justin Timberlake and founders of Sweetgreen, Thrive Market, Honest Company, Rent the Runway, and Bonobos. Our products have been featured across top tier outlets including the New York Times, Fast Company, TechCrunch, VOGUE, Wall Street Journal, Inc., and more.

About the Role

Blueland is seeking a highly organized, proactive and detail-oriented Executive Assistant & Office Manager to support the company’s two Co-Founders and ensure the office operates smoothly, efficiently, and professionally. Reporting to the Chief of Staff, this role combines hands‑on office management with executive and administrative support. The ideal candidate takes pride in maintaining an exceptionally organized, welcoming workplace, and consistently anticipates needs before they arise. We are looking for a resourceful self‑starter who is responsive and comfortable operating independently, with a commitment to continuous improvement and a willingness to take on responsibilities of every scope. This is a full‑time position working out of Blueland’s New York City office five days per week.

Responsibilities

Executive & Administrative Support

• Strategically manage Co-Founders’ calendars with independent judgment, proactively resolving scheduling conflicts and aligning executive time with top business priorities.
• Orchestrate end‑to‑end logistics for internal and external meetings, including conference room reservations, video conferencing and A/V setup, catering, and preparation of agendas and materials.
• Project manage commitments, deadlines, and follow-ups to ensure all action items are completed on time.
  Assist with travel planning and logistics, including flights, hotels, transportation, itineraries, and reservations as needed.
• Prepare and submit accurate, timely expense reports for the Co-Founders; reconcile receipts, process reimbursements, and maintain related administrative documentation.
• Prioritize Blueland’s mission and sustainability standards when researching and selecting vendors, restaurants, accommodations, and gifts.
• Handle sensitive business, financial, and personal information with discretion and sound judgment.
• Leverage technology, AI, and automation tools to streamline administrative workflows, including scheduling, inbox management, meeting recaps, and follow‑ups.
• Drive ad‑hoc administrative projects and proactively identify opportunities to streamline processes and elevate operational efficiency.

Office Management & Operations

• Oversee the day‑to‑day organization, appearance, and functionality of the office, conducting regular walkthroughs to ensure conference rooms, common areas, kitchen spaces, workstations, and storage areas remain clean, organized, and professional at all times.
• Manage office and kitchen supplies, snacks, beverages, and other recurring needs; monitor inventory levels and reorder proactively to prevent shortages.
• Serve as the primary point of contact with building management; identify, schedule, and follow through on repairs and maintenance until resolved; and coordinate emergency procedures, office notices, and building‑related communications.
• Manage relationships with office vendors and recurring service providers, facilitate new vendor onboarding, review and route invoices for approval and payment, and track office spend against budget to identify cost‑saving opportunities.
• Receive, sort, and distribute mail, packages, and deliveries; coordinate courier pickups; and run occasional business‑related errands.
• Ensure the products, practices, and vendors used in the office reflect the same sustainability standards Blueland builds into its products, so the office serves as a visible extension of the company’s mission.
• Partner with the People + Culture team to prepare workstations, equipment, and supplies ahead of each new hire’s first day, and serve as the primary point of contact for employees on office logistics and day‑to‑day needs.
• Identify and implement improvements to office systems, organization, processes, and the overall employee experience.

Qualifications

• 3+ years of progressive administrative experience supporting senior‑level managers, directors, or executive leadership.
• Resourceful and solutions‑focused, with the ability to identify and address issues before they escalated.
• Strong written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail and follow‑through.
• Resourceful, proactive, and eager to contribute beyond the scope of the role.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent organizational skills and the ability to juggle multiple priorities in a fast‑paced environment.
• Experience managing competing responsibilities in professional, academic, caregiving, hospitality, household, volunteer or small business environments.
• Interest in leveraging AI and automation tools to improve the speed and quality of day‑to‑day work.
• Proficiency in Google Workspace, Slack, Notion, and expense management systems.
• Genuine enthusiasm and alignment with Blueland’s mission to eliminate single‑use plastic.

Location & Salary

This role is based in New York City and operates fully in person at the Blueland office five days a week. The salary range for this position is $85,000-110,000 per year.

Benefits

• health benefits
• stock options
• generous paid time off
• paid holidays
• paid civic engagement days
• paid parental leave
• 401k (employee contribution)
• professional development stipends
• remote work reimbursements
• various discounts to like‑minded companies
• and more

We prioritize our planet and our people. In addition to salary compensation, we offer various other benefits to ensure our team members can be their best self, both in and outside of work.

At Blueland we believe in order to build a better future and planet, we must advocate for diversity, equity and inclusion. We are proud to have assembled a diverse team and strongly encourage you to apply even if you don’t meet every qualification.

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