Executive Assistant & Office Operations Lead

Bluemercury; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Bluemercury, the luxury beauty retailer, seeks an Executive Partner & Office Manager to provide high-level support to the CEO and manage the Long Island City corporate office. You will orchestrate calendars, travel, board materials, vendor relations, and office operations to ensure a seamless, welcoming environment that reflects Bluemercury's premium standards.

This role requires exceptional organization, discretion, and the ability to balance strategic and daily tasks in a fast-paced,

Qualifications

• 5+ years in executive support or office management.
• Experience supporting a CEO or senior executive.
• Strong organizational skills and attention to detail.
• Proactive with strong follow-through and problem-solving.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Professional, polished, warm, service-oriented demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to lift/move boxes up to 25 lbs.
• Retail, beauty, luxury, or consumer experience preferred.

Responsibilities

• Provide proactive, high-level administrative support to the CEO, including calendar management, scheduling, meeting coordination, and travel.
• Manage the CEO’s daily schedule and resolve conflicts and competing priorities.
• Prepare and update presentations, decks, and executive materials.
• Generate reports and coordinate collection of business-related recaps.
• Coordinate internal and external meetings with appropriate materials and prep.
• Own and maintain the company organizational chart with HR.
• Serve as a key contact for interactions with the CEO.
• Manage correspondence, expenses, contacts, and other admin tasks.
• Handle confidential information with discretion.
• Support leadership and Board meetings, events, and executive engagements.
• Organize calendars, travel, conferences, and cross-functional activities.
• Provide day-to-day technology and admin support, coordinating with IT.
• Assist with special projects for the CEO.

Skills

Organizational skills

Proactivity

Communication

Judgment

Discretion

Service orientation

Independence

Interpersonal skills

Adaptability

Tools

Microsoft Office

Google Workspace

Job description

Bluemercury, the luxury beauty retailer, seeks an Executive Partner & Office Manager to provide high-level support to the CEO and manage the Long Island City corporate office. You will orchestrate calendars, travel, board materials, vendor relations, and office operations to ensure a seamless, welcoming environment that reflects Bluemercury's premium standards.

This role requires exceptional organization, discretion, and the ability to balance strategic and daily tasks in a fast-paced,