Executive Assistant & Office Operations Lead

Blueland; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Stock options

Generous paid time off

Paid holidays

Paid parental leave

401k (employee contribution)

Professional development stipends

Remote work reimbursements

Employee discounts

Job summary

Blueland is seeking an Executive Assistant & Office Manager to support two Co‑Founders and maintain a smooth, professional office in New York City. The role combines executive support with hands‑on office management, reporting to the Chief of Staff.

The candidate should be highly organized, proactive, and comfortable taking on responsibilities of all scopes, including vendor relations and AI‑driven workflow improvements. This is a full‑time, in‑person position at the NYC office.

Qualifications

• 3+ years of progressive administrative experience supporting senior leaders.
• Resourceful and solutions‑focused, with proactive thinking.
• Strong written and verbal communication skills.
• Exceptional organizational skills with attention to detail.
• Experience managing calendars, travel, and expenses.
• Ability to leverage AI and automation tools to improve workflows.
• Genuine alignment with Blueland’s mission and sustainability values.

Responsibilities

• Strategically manage Co‑Founders' calendars with independent judgment.
• Coordinate end-to-end logistics for meetings, including AV setup and catering.
• Plan travel and manage itineraries and reservations as needed.
• Prepare and submit expense reports; reconcile receipts.
• Research vendors with sustainability standards for procurement.
• Handle sensitive information with discretion and security.
• Leverage AI tools to streamline scheduling, inbox management, and follow‑ups.
• Drive ad‑hoc administrative projects and improve processes.
• Oversee office operations, supplies, and vendor relationships.

Skills

Calendar management

Travel coordination

Expense reporting

Organization

Communication

AI/automation tools

Problem solving

Multitasking

Tools

Google Workspace

Slack

Notion

Expense management systems

Job description

Blueland is seeking an Executive Assistant & Office Manager to support two Co‑Founders and maintain a smooth, professional office in New York City. The role combines executive support with hands‑on office management, reporting to the Chief of Staff.

The candidate should be highly organized, proactive, and comfortable taking on responsibilities of all scopes, including vendor relations and AI‑driven workflow improvements. This is a full‑time, in‑person position at the NYC office.