Executive Assistant & Office Ops Lead

ORGANIZED HUMAN LLC; New York (NY); Vor Ort; USD 85.000 - 90.000; Vollzeit

Benefits dieser Stelle

Bonus based on performance

Opportunity for advancement

Paid time off

Training & development

Zusammenfassung

Vision 2 Vision Organizing LLC is seeking an experienced Executive Assistant / Office Manager to support the Founder and leadership. This role combines high-level executive support with hands-on administrative management to keep the organization organized and moving forward.

The successful candidate will anticipate needs, improve efficiency, and grow into greater independence during a 9-month introductory period. The position is primarily in-person in Brooklyn and NYC.

Qualifikationen

• At least three years of executive assistance or office management experience.
• Strong organizational skills with attention to detail and deadlines.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficient communication with Founder, leadership, and external partners.

Aufgaben

• Manage Founder’s calendar, meetings, calls, and priorities.
• Oversee executive emails and draft/handle routine correspondence.
• Maintain centralized tracking of assignments, decisions, and follow-ups.
• Coordinate recruitment, onboarding, and HR records.
• Assist Founder during client assessments and site visits.

Kenntnisse

Calendar management

Executive communication

Organizational skills

Discretion & judgment

Proactive problem solving

Time management

Prioritization

Communication with stakeholders

Tools

Polaris vendor portal

AI productivity tools

Jobbeschreibung

Vision 2 Vision Organizing LLC is seeking an experienced Executive Assistant / Office Manager to support the Founder and leadership. This role combines high-level executive support with hands-on administrative management to keep the organization organized and moving forward.

The successful candidate will anticipate needs, improve efficiency, and grow into greater independence during a 9-month introductory period. The position is primarily in-person in Brooklyn and NYC.