Executive Assistant to the CEO & Office Manager

Nimbleway; New York (NY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Company retreats

Human-first environment

Energetic atmosphere

Job summary

Nimble is seeking an Executive Assistant to the CEO to provide high-level executive and personal support while managing the NYC office operations. This hands-on role requires discretion, superb organization, and the ability to handle multiple priorities in a fast-paced startup.

You will coordinate complex calendars, travel, and confidential information, acting as a trusted gatekeeper and collaborator across HR and office teams.

Qualifications

• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
• Comfortable managing both executive priorities and operational details.
• Ability to work in a fast-paced, dynamic startup environment.
• Strong attention to detail and a “can-do” attitude.

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• Own the day-to-day office operations and overall experience of the office.
• Collaborate with HR to update and maintain office policies and ensure budget efficiency.
• Plan and execute employee events, offsites, SKOs, and team-building activities.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Job description

Executive Assistant to the CEO & Office Manager

New York

Hybrid

Full-time

About Nimble:

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership

About the Role:

We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while also overseeing the day-to-day management of the office.

This is a hands-on, high-trust role that requires excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.

What You’ll be Doing:

Executive & Personal Support to the CEO

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• This role requires flexibility and a high level of responsiveness. Occasional availability outside of standard business hours, including evenings and weekends for urgent matters, is expected.

Office Management

• Own the day-to-day operations and overall experience of the office.
• Create a welcoming, collaborative office environment and help build office culture
• Manage office vendors, suppliers, facilities, and service providers.
• Ensure the office is well organized, functional, and welcoming for employees and guests.
• Provide a smooth onboarding experience for new team members
• Collaborate with HR to update and maintain office policies, ensuring they are current and effective
• Collaborate on the US office Operations budget, ensuring smart and efficient use of resources

Employee Experience

• Own employee experience initiatives, including planning and executing company events, offsites, SKOs, holiday celebrations, and team-building activities.
• Foster a positive and engaging office culture through employee wellbeing and workplace experience programs.

What You Should Have for the Role:

What We’re Looking For

• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
• Comfortable managing both executive priorities and operational details.
• Ability to work in a fast-paced, dynamic startup environment.
• Strong attention to detail and a “can-do” attitude.

At Nimble you’ll join a team of brilliant minds striving to solve the hard problems affecting data gathering. Although we work hard, we also play hard, and together create a vibrant community with frequent company retreats, human-first conditions, and an energetic atmosphere.