Executive Assistant/Office Manager/Facilities Coordinator

Solomon Page; Paramus (NJ); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Fully paid benefits

Amazing office

Job summary

Solomon Page is seeking an Office Manager for a hedge fund in Bergen County, NJ. The role requires prior experience in an admin/support position and in managing office facilities.

The team is looking for candidates who can handle calendars, travel, and cross-time-zone scheduling with a focus on efficiency and professional communication. Competitive salary with bonus and fully paid benefits are offered.

Qualifications

• 3+ years of administrative, facilities, or office services management experience.
• Finance or professional services experience is ideal.
• Proficient with Word, Excel, PowerPoint, Outlook, and Adobe.
• Excellent verbal and written interpersonal and communication skills.

Responsibilities

• Provide administrative support and assistance to the office.
• Assist with day-to-day office operations management.
• Manage company calendar and conference rooms; schedule calls across time zones.
• Handle domestic and international travel itineraries.
• Troubleshoot issues and route ticket requests to the right person.
• Liaise with building management and contractors for repairs.
• Coordinate printing, shipping, and material distribution.
• Maintain inventory of supplies and stock the kitchen.
• Assist with planning internal and off-site events.

Skills

Word

Excel

PowerPoint

Outlook

Adobe

Communication skills

Interpersonal skills

Tools

Adobe Acrobat

Job description

Our client is seeking an Office Manager in Bergen County, NJ immediately. This role will be working at a hedge fund, and the ideal candidate will have experience working in a support position and managing office facilities.

• Salary: $90K–$100K + Bonus
• Fully Paid Benefits + Amazing Office

Responsibilities

• Provide administrative support and assistance to the office.
• Assist with the management of day-to-day operations of the office.
• Manage company calendar and conference rooms; schedule calls and meetings across multiple time zones.
• Handle domestic and international travel itineraries.
• Troubleshoot issues and respond to ticket requests, directing them to the appropriate person.
• Liaise with building management and contractors and act as the point person for repairs, etc.
• Coordinate printing and shipping of materials; format, copy, and distribute materials as needed.
• Maintain inventory of supplies and purchase as needed, including stocking the kitchen.
• Help plan events both internally and off-site.

Required Qualifications

• Minimum 3 years of administrative assistant, facilities, or office services management experience.
• Finance or professional services experience ideal.
• Proficient in Word, Excel, PowerPoint, Outlook, and Adobe.
• Excellent interpersonal and communication skills, both verbal and written.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.