Administrative Manager

YQN; Port Reading (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

YQN is seeking a detail-oriented and proactive Administrative Manager for their Port Reading office. The role involves overseeing daily administrative operations, developing policies for operational efficiency, and managing vendor relationships. Ideal candidates have 3–5 years of experience, a degree in Business Administration, and strong organizational skills.

Compensation ranges from $80k to $90k per year, with benefits including 401(k), health insurance, paid time off, and vision insurance.

Qualifications

• 3–5+ years of administrative management or office operations experience.
• Experience managing vendors, facilities, and administrative budgets.

Responsibilities

• Oversee daily administrative operations across offices and warehouse sites.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Coordinate internal administrative support, including office management and travel arrangements.
• Manage procurement of office supplies and warehouse consumables.
• Supervise and support administrative staff.

Skills

Organizational skills

Problem-solving skills

Communication skills

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration, Management, or related field

Job description

We are looking for a detail-oriented and proactive Administrative Manager for our office located in Port Reading, NJ.

Responsibilities

• Oversee daily administrative operations across offices and warehouse sites.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Coordinate internal administrative support, including office management, travel arrangements, and executive support.
• Manage office and warehouse facility administration, including maintenance, repairs, and service contracts.
• Coordinate with landlords, property managers, and government agencies regarding facility compliance and permits.
• Ensure a safe, organized, and functional work environment.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Maintain relationships with vendors and service providers and negotiate contracts when necessary.
• Monitor purchasing processes and ensure cost control.
• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist finance teams with documentation and expense management related to administrative operations.
• Ensure compliance with local regulatory requirements such as business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.
• Supervise and support administrative staff.
• Assign responsibilities, monitor performance, and provide training when necessary.
• Work closely with HR, Operations, Finance, and Warehouse Management teams to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem‑solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.

Compensation & Benefits

Pay: $80k‑90k/year

• 401(k)
• Health insurance
• Paid time off
• Vision insurance