Administrative Assistant

PSG Global Solutions; Roseland (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Full benefits

Job summary

A leading financial services firm is looking for an Administrative Assistant for a 6+ month consulting position in Northern New Jersey. The role entails managing the front desk, answering calls, scheduling client meetings, and processing correspondence. Candidates should have over a year of administrative experience and proficiency in Microsoft Applications Suite. This position offers full benefits and requires a high level of professionalism.

Qualifications

• One plus years of experience in an administrative role.
• Experience in financial services, insurance, or real estate industry preferred.

Responsibilities

• Answer phones and route calls; provide information to clients.
• Schedule appointments for client meetings and follow-up calls.
• Process mail and incoming correspondence.
• Make routine travel arrangements and complete expense reports.
• Order and maintain office supplies and marketing materials.
• Schedule and set-up internal meetings and catering.
• Serve as liaison for office facilities and maintenance issues.

Skills

Microsoft Applications Suite

Client communication

Organizational skills

Job description

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical and cultural fields.

Job Description

Summary:

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. This position offers full benefits and we are seeking someone with a high level of professionalism who will be managing the front desk / reception area for a financial services office.

Duties include:

• Answer phones and route calls; provide information to clients; refer questions and issues to appropriate staff for further information and problem resolution
• Schedule appointments for client meetings as well as follow-up calls and written confirmations
• Process mail and incoming correspondence in accordance with compliance and document routing procedures
• Make routine travel arrangements and complete expense reports
• Order and maintain office supplies and marketing materials
• Schedule and set-up internal meetings/conference calls/catering as required
• Serve as liaison for office facilities and maintenance issues (ordering supplies, broken printer, etc.)

Qualifications

• Financial services, insurance, or real estate industry experience preferred
• Proficient in Microsoft Applications Suite
• One plus years experience in an administrative role

Additional Information

All information will be kept confidential.