Executive Assistant & Office/Facilities Lead (Global Travel)

Solomon Page; Paramus (NJ); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Fully paid benefits

Amazing office

Job summary

Solomon Page is seeking an Office Manager for a hedge fund in Bergen County, NJ. The role requires prior experience in an admin/support position and in managing office facilities.

The team is looking for candidates who can handle calendars, travel, and cross-time-zone scheduling with a focus on efficiency and professional communication. Competitive salary with bonus and fully paid benefits are offered.

Qualifications

• 3+ years of administrative, facilities, or office services management experience.
• Finance or professional services experience is ideal.
• Proficient with Word, Excel, PowerPoint, Outlook, and Adobe.
• Excellent verbal and written interpersonal and communication skills.

Responsibilities

• Provide administrative support and assistance to the office.
• Assist with day-to-day office operations management.
• Manage company calendar and conference rooms; schedule calls across time zones.
• Handle domestic and international travel itineraries.
• Troubleshoot issues and route ticket requests to the right person.
• Liaise with building management and contractors for repairs.
• Coordinate printing, shipping, and material distribution.
• Maintain inventory of supplies and stock the kitchen.
• Assist with planning internal and off-site events.

Skills

Word

Excel

PowerPoint

Outlook

Adobe

Communication skills

Interpersonal skills

Tools

Adobe Acrobat

Job description

Solomon Page is seeking an Office Manager for a hedge fund in Bergen County, NJ. The role requires prior experience in an admin/support position and in managing office facilities.

The team is looking for candidates who can handle calendars, travel, and cross-time-zone scheduling with a focus on efficiency and professional communication. Competitive salary with bonus and fully paid benefits are offered.