Executive Assistant & Office Manager — Core Operations Lead

Plainview Health Care Partners; Oak Ridge (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Paid time off

401(k) with match

Leadership visibility

Job summary

Plainview Healthcare Partners in Oak Ridge, TN seeks an organized Executive Assistant / Office Manager to support senior leaders and keep the office running smoothly.

Responsibilities include calendar management, travel coordination, meeting prep, correspondence, records, and coordinating internal events.

The role requires strong Microsoft 365 skills, 3+ years of experience, and a professional, discreet approach to confidential information.

Qualifications

• 3+ years of experience as an executive assistant, office manager, or similar role.
• Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organization and follow-through, with the ability to juggle competing priorities.
• Clear, professional written and verbal communication.
• Sound judgment and discretion with confidential information.
• Healthcare or multi-site experience is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for senior leaders.
• Prepare agendas, take meeting notes, and follow up on action items.
• Draft, edit, and format correspondence, reports, and presentations.
• Screen calls and emails, and route questions to the right person.
• Run day-to-day office operations: supplies, vendors, equipment, mail, and facility needs.
• Keep files, records, and shared drives organized and confidential.
• Process expense reports, invoices, and purchase requests.
• Plan internal meetings, trainings, and company events.
• Serve as a point of contact between leadership, facility teams, and outside partners.
• Take on special projects as assigned.

Skills

Calendar management

Microsoft 365

Organization

Communication

Discretion

Multi-site experience

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Plainview Healthcare Partners in Oak Ridge, TN seeks an organized Executive Assistant / Office Manager to support senior leaders and keep the office running smoothly.

Responsibilities include calendar management, travel coordination, meeting prep, correspondence, records, and coordinating internal events.

The role requires strong Microsoft 365 skills, 3+ years of experience, and a professional, discreet approach to confidential information.