Executive Assistant / Office Manager

Plainview Health Care Partners; Oak Ridge (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Paid time off

401(k) with match

Leadership visibility

Job summary

Plainview Healthcare Partners in Oak Ridge, TN seeks an organized Executive Assistant / Office Manager to support senior leaders and keep the office running smoothly.

Responsibilities include calendar management, travel coordination, meeting prep, correspondence, records, and coordinating internal events.

The role requires strong Microsoft 365 skills, 3+ years of experience, and a professional, discreet approach to confidential information.

Qualifications

• 3+ years of experience as an executive assistant, office manager, or similar role.
• Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organization and follow-through, with the ability to juggle competing priorities.
• Clear, professional written and verbal communication.
• Sound judgment and discretion with confidential information.
• Healthcare or multi-site experience is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for senior leaders.
• Prepare agendas, take meeting notes, and follow up on action items.
• Draft, edit, and format correspondence, reports, and presentations.
• Screen calls and emails, and route questions to the right person.
• Run day-to-day office operations: supplies, vendors, equipment, mail, and facility needs.
• Keep files, records, and shared drives organized and confidential.
• Process expense reports, invoices, and purchase requests.
• Plan internal meetings, trainings, and company events.
• Serve as a point of contact between leadership, facility teams, and outside partners.
• Take on special projects as assigned.

Skills

Calendar management

Microsoft 365

Organization

Communication

Discretion

Multi-site experience

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Executive Assistant / Office Manager
Plainview Healthcare Partners | Oak Ridge, TN | Full-Time

About Us

Plainview Healthcare Partners supports skilled nursing and long-term care communities across Tennessee, Kentucky, and Florida. Our teams care for residents and families every day, and our leaders count on strong people behind the scenes. We're hiring an organized, dependable Executive Assistant / Office Manager to keep our leadership team and office running smoothly.

What You'll Do

• Manage calendars, schedule meetings, and coordinate travel for senior leaders
• Prepare agendas, take meeting notes, and follow up on action items
• Draft, edit, and format correspondence, reports, and presentations
• Screen calls and emails, and route questions to the right person
• Run day-to-day office operations: supplies, vendors, equipment, mail, and facility needs
• Keep files, records, and shared drives organized and confidential
• Process expense reports, invoices, and purchase requests
• Plan internal meetings, trainings, and company events
• Serve as a point of contact between leadership, facility teams, and outside partners
• Take on special projects as assigned

What You Bring

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 3+ years of experience as an executive assistant, office manager, or similar role
• Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Excellent organization and follow-through, with the ability to juggle competing priorities
• Clear, professional written and verbal communication
• Sound judgment and discretion with confidential information
• Healthcare or multi-site experience is a plus

Why Join Us

• Competitive pay
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) [with match, if applicable]
• A close-knit leadership team where your work is seen and valued

Schedule:

Monday–Friday, 8:00 a.m.–5:00 p.m.

Plainview Healthcare Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.