Office Manager / Senior Executive Assistant

Navigator Development Group Inc.; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Navigator Development Group Inc. seeks a highly experienced Office Manager to support the Portfolio Acquisition Executive Headquarters at Redstone Arsenal, Alabama.

The role coordinates day-to-day operations, improves administrative workflows, and provides executive support to multiple Deputies while coordinating across the PAE leadership. It also serves as the primary quality-control gatekeeper for critical communications packets.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• MBA preferred.
• 15+ years of progressive experience supporting military, federal civil service, or defense contractor leadership.
• Experience with ETMS2, DTS, and MS Office Suite.

Responsibilities

• Oversee daily HQ operations, optimize administrative workflows.
• Provide executive support to multiple Deputies and coordinate across the leadership footprint.
• Conduct quality-control reviews of Senior Leader Approval Route Packets.
• Manage complex calendars and plan leadership forums (virtual and in-person).
• Track tasks and travel using ETMS2 and Defense Travel System (DTS).
• Coordinate high-level visits and ensure protocol compliance.

Skills

Executive support

Calendar management

Communication

Administrative editing

Education

Bachelor's degree in business administration or related field

MBA (preferred)

Tools

ETMS2

DTS

Microsoft Office Suite

Job description

Job Title: Office Manager / Senior Executive Assistant
Job Location: Redstone Arsenal, Alabama
Position: Full Time
Travel: Up to 15%
Experience: 15+ Years of progressive administrative, operational, or office management experience
Security Clearance: SECRET (Must maintain eligibility)

Position Summary

Navigator is seeking a highly experienced, proactive Office Manager to support the Portfolio Acquisition Executive (PAE) Headquarters. This critical role coordinates and manages day-to-day business operations, implements office management efficiencies, and provides robust Executive Assistant support to multiple Portfolio Acquisition Executive Deputies while facilitating seamless coordination across the entire PAE leadership team. Additionally, the selected candidate will perform limited, high-impact Chief of Staff (CoS) functions-specifically serving as the primary quality control gatekeeper for critical communication packets.

Duties And Responsibilities

Office Management & Operations

• Oversee daily HQ operations, optimize administrative workflows, and direct office support structures.
• Act as the principal point of contact for office administrative operations, personnel transitions (in/out-processing), and facilities coordination.
• Implement strategies to improve team communication, business rhythm efficiency, and resource utilization.
• Maintain accurate and organized records of executive meetings, schedules, and administrative documentation.

Limited CoS Packet Review

• Conduct comprehensive quality control reviews on Senior Leader Approval Route Packets prior to final submission.
• Evaluate all incoming and outgoing staff action packets for appropriate formatting, clear content, administrative accuracy, and compliance with leadership standards.

Expanded EA Portfolio Support

• Deliver dedicated executive-level administrative support to multiple Portfolio Acquisition Executive Deputies.
• Synchronize schedules, cross-coordinate priorities, and facilitate integration across the entire PAE leadership footprint.
• Manage complex, high-visibility calendars, resolve schedule conflicts proactively, and plan both virtual and in-person leadership forums.

Task & Travel Tracking

• Oversee and manage taskings, tracking, and coordination using the Enterprise Task Management System Solution (ETMS2).
• Act as the lead Defense Travel System (DTS) travel arranger, coordinating authorizations, travel logistics, and expense voucher reconciliation.

Protocol & Engagement

• Assist in planning and executing high-level visits from Congressional staff, Presidential Appointees, General Officers, Senior Executive Service (SES) members, and foreign dignitaries.
• Ensure adherence to proper military and government protocol standards during all ceremonies and official engagements.

Education

Required Qualifications:

• Minimum Requirement: Bachelor's degree in business administration, Management, or a related field.
• Preferred: Master's degree in business administration (MBA), Management, or a related field.

Experience

• 15+ years of progressive experience supporting military, federal civil service, or defense contractor leadership.

Systems Expertise

• Must be experienced with the Enterprise Task Management System Solution (ETMS2) for tracking taskers.
• Proficient in the Defense Travel System (DTS).
• Expert-level mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Core Competencies

• Exceptional communication (written and oral), administrative editing, conflict resolution, and the ability to work independently under tight deadlines.

Navigator is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.