Administrative Assistant

Insight Global; Clearfield (UT); On-site; USD 50,000 - 80,000; Full time

Job summary

A leading staffing agency is seeking a Secret-Cleared Office Manager/Executive Assistant to provide high-level administrative support at Hill Air Force Base in Clearfield, Utah. The role involves managing executive calendars, preparing meetings, and supporting project management tasks within a major defense program. Ideal candidates will have over 3 years of experience in executive administration, preferably in the DoD, and must be eligible for a Secret Clearance. Strong proficiency in Microsoft Office is required.

Qualifications

• 3+ years of experience primarily in DoD or Air Force program.
• Experience in high-level administrative support.
• Ability to sit on site at Hill AFB daily.

Responsibilities

• Manage complex executive calendars for senior leadership.
• Prepare and coordinate meetings, developing agendas and taking notes.
• Assist with project management tasks, including scoping meeting requests.

Skills

Executive Administration

Microsoft Office proficiency

Project management

Ability to obtain Secret Clearance

Education

Master's Degree (accounts for 2 years of experience)

Job description

Insight Global is seeking a Secret‑Cleared Office Manager/Executive Assistant to support one of their top defense clients at Hill Air Force Base. In this role, you will provide high‑level administrative support to a senior government customer within a major defensive weaponry program. Responsibilities include managing complex executive calendars, preparing and coordinating meetings, developing agendas, taking notes, and ensuring seamless day‑to‑day operations for senior leadership. In addition to executive support, you will assist with project management tasks such as scoping and clarifying meeting requests, consolidating calendar inputs into well‑structured agendas, and taking on higher‑level responsibilities as they are transitioned to you. This position is ideal for a proactive, organized professional who is comfortable working in a fast‑paced, high‑visibility environment while balancing both administrative and project‑focused duties.

Required Experience:

• 3+ years of experience within the following (Master's Degree accounts for 2 years of experience)
• Experience within Executive Administration primarily in the DoD or Air Force program
• Proficient in Microsoft Office suite
• Ability to obtain a Secret Clearance and SAP eligible
• Ability to sit on site at Hill AFB daily (located in Clearfield, UT)

Preferred Experience:

• Previous Air Force enlisting or Active Duty