Executive Office Manager - Secure Defense HQ Support

JCTM, LLC; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Job summary

JCTM, LLC is seeking an experienced Office Manager to provide essential administrative and operational support to leadership at SPHQ in Washington, DC. You will manage high-level calendars, coordinate secure meetings, and ensure compliant records keeping and communications across technical and administrative teams.

The role emphasizes handling sensitive information, maintaining security protocols, and enabling executive decision-making through precise scheduling, correspondence, and logistics

Qualifications

• Active Secret Security Clearance required.
• 4+ years of administrative experience.
• Experience supporting executive personnel.
• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy correspondence procedures.

Responsibilities

• Provide administrative and records management support in line with Navy and SSP protocols.
• Arrange travel via the Defense Travel System (DTS) and complete Navy-mandated training.
• Maintain branch records and documentation per SECNAV directives.
• Schedule and coordinate secure meetings, conferences, and video conferences; develop agendas and track action items.
• Manage executive calendars and adjust schedules as mission requires.
• Prepare technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity/compliance by coordinating with security protocols, including visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies and general day-to-day logistics.
• Foster cross-branch alignment and serve as a trusted point of contact for office challenges.

Skills

Microsoft Office Suite

Education

Associate’s Degree

Bachelor’s degree preferred

Job description

JCTM, LLC is seeking an experienced Office Manager to provide essential administrative and operational support to leadership at SPHQ in Washington, DC. You will manage high-level calendars, coordinate secure meetings, and ensure compliant records keeping and communications across technical and administrative teams.

The role emphasizes handling sensitive information, maintaining security protocols, and enabling executive decision-making through precise scheduling, correspondence, and logistics