Office Manager / Executive Assistant

POV Beauty; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

20 Days PTO + 9 Holidays + 5 sick days

100% of Medical, Dental & Vision paid

Discounts on point of view beauty prod

Job summary

point of view beauty is seeking a highly organized Office Manager / Executive Assistant to be the connective tissue of our LA team. You’ll serve as the welcoming face of the brand and trusted right hand to the co-founders, balancing office operations with executive support in a fast-moving startup.

This true wear-many-hats role covers calendar management, travel coordination, meeting prep, expense oversight, and proactive problem solving, while maintaining discretion and professionalism in

Qualifications

• 2-5 years of experience as an Executive Assistant, Office Manager, or similar hybrid support role.
• High degree of discretion and sound judgment when handling confidential or sensitive information.
• Exceptionally organized with strong attention to detail and the ability to manage multiple priorities without dropping the ball.
• Self-starter with a high ownership mindset and genuine comfort operating in a fast-paced, ambiguous startup environment.
• Strong written and verbal communication skills; able to interface professionally with internal teams, vendors, and external partners.
• Comfortable being a consistent onsite presence and serving as the face of the office on a daily basis.

Responsibilities

• Executive Support for CEO and the Founders.
• Manage complex calendars, scheduling, and meeting coordination for both co-founders, proactively resolving conflicts.
• Coordinate travel logistics (flights, hotels, itineraries) for co-founder business travel.
• Prepare and organize materials for meetings, investor updates, and brand partner conversations.
• Manage expense reports, receipts, and reimbursements on behalf of the co-founders.
• Handle ad hoc projects and sensitive personal/professional requests with the utmost discretion.
• Act as a gatekeeper for inbound asks, helping the co-founders stay focused on priorities.
• Oversee day-to-day office logistics, maintaining a professional, highly functional, and organized environment.
• Manage office vendors, building management, incoming deliveries, IT/equipment needs, and office supply tracking.
• Organize and track incoming product samples, PR mailings, and office inventory to ensure the space remains uncluttered and functional.
• Support leadership and HR with the operational logistics of onsite meetings, all-hands gatherings, and new hire onboarding.
• Proactively identify operational bottlenecks in the office and implement tracking systems or tools to save the team time.

Skills

Experience as Executive Assistant

Office Manager

Discretion

Highly organized

Strong communication

Job description

point of view beauty is redefining makeup prep with high-performance, skincare-infused solutions designed to simplify routines and deliver flawless, long-lasting results. Founded by beauty creator and makeup artist Mikayla Nogueira and industry veteran Ani Hadjinian, in partnership with Imaginary Ventures, point of view beauty merges cutting-edge Korean formulations with advanced U.S. skincare innovation to create intuitive, multitasking products that enhance both makeup application and skin health. Built on the belief that everyone deserves to feel confident in their beauty routine, point of view empowers individuals to master their own artistry at home – because beauty is all about your point of view.

We launched on March 26, 2025, and sold out in under 24 hours. Now, we’re on a mission to take this brand to the next level, and we’re looking for a Trade Marketing Intern to help us make that happen.

About this role

About point of view beauty

point of view beauty is redefining makeup prep with high-performance, skincare-infused solutions designed to simplify routines and deliver flawless, long-lasting results. Founded by beauty creator and makeup artist Mikayla Nogueira and industry veteran Ani Hadjinian, in partnership with Imaginary Ventures, point of view beauty merges cutting-edge Korean formulations with advanced U.S. skincare innovation to create intuitive, multitasking products that enhance both makeup application and skin health. Built on the belief that everyone deserves to feel confident in their beauty routine, point of view empowers individuals to master their own artistry at home – because beauty is all about your point of view.

About the Role

point of view beauty is looking for a highly organized, resourceful, and discreet Office Manager / Executive Assistant to be the connective tissue of our growing LA team. This role sits at the intersection of office operations and executive support, making you the welcoming face of the brand for anyone who walks through our doors and a trusted right hand to our co-founders.

This is a true "wear many hats" role at a fast-moving startup. One day you're managing office logistics and vendor relationships; the next you're coordinating a co-founder's travel or prepping materials for a key meeting. If you thrive on variety, take pride in keeping things running smoothly, and want to grow inside a high-momentum beauty brand, this role was built for you.

Responsibilities

Executive Support for CEO and the Founders.

• Manage complex calendars, scheduling, and meeting coordination for both co-founders, proactively resolving conflicts.
• Coordinate travel logistics (flights, hotels, itineraries) for co-founder business travel.
• Prepare and organize materials for meetings, investor updates, and brand partner conversations.
• Manage expense reports, receipts, and reimbursements on behalf of the co-founders.
• Handle ad hoc projects and sensitive personal/professional requests with the utmost discretion.
• Act as a gatekeeper for inbound asks, helping the co-founders stay focused on priorities.

Office and Administrative Operations

• Oversee day-to-day office logistics, maintaining a professional, highly functional, and organized environment.
• Manage office vendors, building management, incoming deliveries, IT/equipment needs, and office supply tracking.
• Organize and track incoming product samples, PR mailings, and office inventory to ensure the space remains uncluttered and functional.
• Support leadership and HR with the operational logistics of onsite meetings, all-hands gatherings, and new hire onboarding.
• Proactively identify operational bottlenecks in the office and implement tracking systems or tools to save the team time.

Requirements

• 2-5 years of experience as an Executive Assistant, Office Manager, or similar hybrid support role.
• High degree of discretion and sound judgment when handling confidential or sensitive information.
• Exceptionally organized with strong attention to detail and the ability to manage multiple priorities without dropping the ball.
• Self-starter with a high ownership mindset and genuine comfort operating in a fast-paced, ambiguous startup environment.
• Strong written and verbal communication skills; able to interface professionally with internal teams, vendors, and external partners.
• Comfortable being a consistent onsite presence and serving as the face of the office on a daily basis.

Preferred

• Experience in beauty, CPG, e-commerce, or a consumer startup.
• Experience supporting founders or senior executives in a fast-paced startup environment through a period of rapid company growth.
• Familiarity with travel booking and expense tools (e.g. Add internal tools) and Google Workspace.
• 20 Days of PTO + 9 Holidays + 5 sick days
• 100% of Medical, Dental & Vision paid for Employees
• Discounts on point of view beauty products