Executive Assistant

Clayton Services; Spring (TX); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

PTO

Job summary

Clayton Services, an AI-focused company in The Woodlands, Texas, seeks an experienced Executive Assistant / Office Manager to support our executive leadership and manage daily office operations.

The role requires a highly organized, tech-savvy professional who can take ownership of initiatives with minimal oversight. You will coordinate meetings, vendor relationships, and company events while ensuring smooth operations as the company grows.

Qualifications

• Strong organizational, time management, and multitasking skills.
• Excellent problem-solving with sound judgment.
• Proactive, confident, and assertive with initiative.
• Strong technical aptitude and ability to quickly learn new tools.

Responsibilities

• Provide high-level administrative and operational support to executive leadership, including the CEO and COO.
• Independently manage projects from initial planning through execution, meeting deadlines and objectives.
• Anticipate executive needs, identify priorities, and resolve issues proactively.
• Coordinate company meetings, events, and team activities, including planning and vendor coordination.
• Oversee daily office operations, supplies, equipment, technology needs, and organization.
• Coordinate with external vendors, including IT providers and service partners.
• Assist with purchasing, ordering, and setup of computers and office resources.
• Use AI tools to streamline administrative processes and improve efficiency.
• Support operational projects as the company expands.
• Serve as a point of contact for internal teams and external partners.
• Identify workflow improvements and take on additional responsibilities.

Skills

Organizational skills

Time management

Problem-solving

Proactive/initiative

Tech savvy

Job description

Clayton Services is searching for an Executive Assistant / Office Manager to join a rapidly growing AI-focused company in The Woodlands, Texas. The ideal candidate is highly organized, tech-savvy, proactive, and comfortable taking ownership of projects with minimal oversight. This individual will provide direct support to executive leadership while overseeing daily office operations and coordinating a variety of business initiatives.

Job Type: Direct Hire

Pay Rate: $80,000-$100,000/year, depending on experience

Benefits: Medical, dental, and vision insurance and 401(k), & PTO

Location: The Woodlands, Texas

• Provide high-level administrative and operational support to executive leadership, including the CEO and COO.
• Independently manage projects from initial planning through execution, ensuring deadlines and objectives are met.
• Anticipate executive needs, identify priorities, and proactively resolve issues without constant direction.
• Coordinate company meetings, internal events, and team activities, including planning, vendor coordination, and execution.
• Oversee daily office operations, including supplies, equipment, technology needs, and general office organization.
• Coordinate with external vendors, including IT providers and other business service partners.
• Assist with purchasing, ordering, and coordinating the setup of computers, office equipment, and other resources.
• Utilize AI tools and technology to streamline administrative processes, improve efficiency, and support business initiatives.
• Support various operational and administrative projects as the company continues to expand.
• Serve as a point of contact for internal teams and external partners, ensuring effective communication and follow-through.
• Identify opportunities to improve workflows, implement solutions, and take additional responsibilities off executive leadership's plate.

Executive Assistant / Office Manager Skills and Abilities:

• Strong organizational, time management, and multitasking skills.
• Excellent problem-solving skills with the ability to exercise sound judgment independently.
• Proactive, confident, and assertive personality with a willingness to take initiative.
• Strong technical aptitude and ability to quickly learn and implement new soft

Executive Assistant - Immediate need.