Executive Assistant/Office Manager

AppleOne Employment Services; San Juan (PR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan

Life insurance

Disability insurance

Paid vacation

Paid sick leave

Paid holidays

Christmas bonus

Job summary

AppleOne in San Juan, PR is seeking an experienced Executive Assistant/Office Manager to support senior leadership, manage calendars, coordinate vendors, and keep office operations running smoothly and efficiently.

This bilingual administrator will provide high‑level support to executives, handle reporting, expenses, budgets, and business metrics, and drive cross‑functional project follow‑up with discretion and professionalism.

Responsibilities

• Provide executive‑level administrative support, including calendar management and meeting coordination.
• Coordinate day‑to‑day office operations, vendor communications, records, and supplies.
• Prepare, organize, and review reports, budgets, and business metrics.
• Support operational priorities and cross‑functional projects to improve efficiency.
• Maintain confidentiality with sensitive business and executive information.
• Serve as a professional point of contact for internal teams and leadership.

Job description

Job Summary

We are seeking an experienced Executive Assistant/Office Manager for a direct hire opportunity in San Juan, PR. This role is ideal for a highly organized, bilingual administrative professional who enjoys supporting senior leadership while keeping office operations running smoothly and efficiently. The Executive Assistant/Office Manager will provide high-level support to executive leadership, manage administrative priorities, coordinate vendors and documentation, and assist with reporting, expenses, business metrics, and project follow-up. This is a strong opportunity to join a professional environment that values discretion, organization, teamwork, accountability, and proactive support. Candidates who thrive in this role are polished, detail-oriented, resourceful, and comfortable working closely with C-Level executives and senior leaders. The position offers stability, competitive compensation, a strong benefits package, and the opportunity to contribute directly to operational success.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, reports, documentation, expense tracking, and follow-up on key initiatives.
• Coordinate day-to-day office operations, including vendor communication, administrative processes, records, supplies, and internal support needs.
• Prepare, organize, and review reports, financial information, budgets, business metrics, and operational documentation.
• Support operational priorities, process improvements, and cross-functional projects to help improve efficiency and execution.
• Maintain confidentiality when handling sensitive business, financial, and executive-level information.
• Serve as a professional point of contact for internal teams, external vendors, and leadership stakeholders.

Compensation and Benefits

• Salary range: $50,000 to $60,000 per year.
• Direct hire opportunity.
• Medical insurance.
• 401(k) retirement plan with employer contribution and match.
• Life and disability insurance.
• Paid vacation and sick leave.
• Paid holidays.
• Christmas bonus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.